Advancement Operations Specialist at Marian… · Indianapo…

Advancement Operations Specialist

As a part of a diverse community of faculty and staff who represent many faith systems and worldviews, Marian University is seeking an Advancement Operations Specialist who will promote our Catholic Franciscan mission and identity by supporting the operational infrastructure of the Office of Institutional Advancement through the management of constituent and engagement data, reporting, and operational processes. The position maintains data integrity, supports cross-functional business operations, and provides operational support for alumni and donor engagement, fundraising, stewardship, communications, and events.

Essential Duties and Responsibilities:

• Actively engage the Catholic Franciscan mission and identity of Marian University by modeling the Franciscan Sponsorship Values and honoring the legacy of the founding congregation through transformative education, unity in diversity, leadership through service, integrating faith and life, and institutional policies.
• Maintains the accuracy, integrity, and quality of constituent and alumni and donor engagement data within Blackbaud Raiser's Edge NXT through record maintenance, quality assurance, data standards, and cleanup initiatives. 30%
• Manages alumni and donor engagement data by maintaining constituent interactions, event participation, volunteer activity, communications, and other engagement records to support reporting and strategic decision-making. 20%
• Prepares reports, constituent lists, dashboards, and data summaries that support fundraising, stewardship, alumni and donor engagement, and leadership decision-making. 15%
• Assists with database projects, including data imports, exports, mass updates, workflow documentation, and operational process improvements. 15%
• Provides operational support for Institutional Advancement initiatives through workflow management, project coordination, audience data preparation, and cross-functional collaboration. 10%
• Provides backup support for Advancement Operations functions, including gift entry, Daily Report processing, acknowledgments, and other departmental responsibilities. 10%

University Expectations:

• Knowledge of and commitment to the mission of Marian University
• Adheres to Marian University’s policies and procedures.
• Exercises independent judgment in maintaining constituent records, applying data standards, identifying data quality issues, prioritizing assigned operational work, and recommending process improvements. Determines appropriate methods for maintaining data integrity while collaborating with Advancement Operations leadership on complex or policy-related decisions.
• Shows courtesy and respect in interactions with fellow employees, students subordinates, and supervisors
• Excellent communication and interpersonal skills.
• Demonstrated ability to be self-motivated, and able to work independently with colleagues throughout the university and in the community.
• Works collaboratively with colleagues across Institutional Advancement to support operational processes, provide technical expertise, and promote consistent data management practices.

Required Qualifications:

• Bachelor's degree or equivalent combination of education and experience.
• Experience working with constituent relationship management (CRM) databases; Blackbaud Raiser's Edge NXT experience preferred.
• Strong analytical, organizational, and problem-solving skills.
• High attention to detail and commitment to data accuracy.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office, specifically Excel and Word.
• Ability to manage multiple priorities while maintaining accuracy and meeting deadlines.
• Ability to work collaboratively across multiple functional areas.

Preferred Qualifications:

• Experience in higher education, nonprofit organizations, or advancement services.
• Experience with reporting, data analysis, and constituent engagement tracking.
• Experience supporting fundraising, alumni relations, stewardship, or advancement communications.
• Knowledge of Blackbaud Raiser's Edge NXT reporting and data management best practices.

Review of applications will begin immediately and continue until the position is filled.

For Consideration All Applications Require:

1. Cover Letter
2. Current resume or CV
3. Contact information of three professional references. The reference contact information must be entered after the application is submitted in the "My Presence" section of the applicant profile.
4. Responses to the supplementary mission & identity questions.

Please Review Marian University’s Mission & Identity Statement before responding to the supplementary questions on your application:

https://www.marian.edu/faith

Essential Functions:
Work hours necessary to perform job requirements satisfactorily on a regular basis. Manage absence from work in responsible manner to ensure service to clients, work teams, and coworkers. Comply with Marian University policies and practices and seeking clarification of them when necessary.

Physical Requirements:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit; use their hands to handle or feel objects, equipment, or controls; and talk or hear. The employee is occasionally required to stand, walk, reach with their hands and arms, climb or balance, and stoop, kneel, crouch, or crawl.

The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, and the ability to adjust focus.

Work Environment:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Limitations and Disclaimer:
The above job description is meant to describe the general nature and level of work being performed; it is not intended to be construed as an exhaustive list of all responsibilities, duties and skills required for the position.

All job requirements are subject to possible modification to reasonably accommodate individuals with disabilities. Some requirements may exclude individuals who pose a direct threat or significant risk to the health and safety of themselves or other employees.

This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees will be required to follow any other job-related instructions and to perform other job-related duties requested by their supervisor in compliance with Federal and States Laws.

Requirements are representative of minimum levels of knowledge, skills and/or abilities. To perform this job successfully, the employee must possess the abilities or aptitudes to perform each duty proficiently. Continued employment remains on an “at-will” basis.

Marian University is an Equal Opportunity Employer. All individuals, including minorities, women, individuals with disabilities, and veterans are encouraged to apply.