Agent Assistant at Marcus & Millichap in Palo Alto, CA

Summary: Marcus & Millichap is the nation’s leading brokerage firm specializing in real estate investments. They are seeking a career-minded individual to work directly with a top-performing Senior Real Estate Agent as an Agent Assistant, responsible for a wide variety of administrative duties. Responsibilities: - Create spreadsheets and data tables in both Word and Excel - Databasing - Support all marketing initiatives, including coordination and dissemination of sales reports and client correspondence - Provide telephone coverage, including responding to inquiries, properly routing calls, and taking detailed messages - Use of good judgment with both internal and external clients - Maintain calendar and all scheduling; planning and preparation for all meetings - Support sales team as needed - Ensure proper flow of information, pursuing detailed follow-through, as necessary - Perform related duties as assigned Required Qualifications: - Prior administrative experience in a sales group essential - Strong written, organizational, and communication skills - Excellent attention to detail - Proactive, self-motivated approach to problem-solving - Ability to manage several complex projects simultaneously while working under pressure to meet deadlines - Proficient use of Microsoft Word and Power Point - Solid understanding of Microsoft Excel and a familiarity with spreadsheet formulas - Proven ability to work effectively in a team environment with associates - Flexible attitude with the willingness to take on new projects - Highly service-oriented individual with the ability to work well as part of a team - Strong organizational skills, ability to manage multiple priorities and ability to take independent initiative for action within areas of responsibility - Excellent organizational, written, verbal and interpersonal communication skills Preferred Qualifications: - Real estate, legal or financial services industry experience preferred Required Skills: Microsoft Word, Microsoft Excel, Microsoft PowerPoint, Spreadsheet formulas, Databasing, Administrative experience, Real estate industry experience, Legal industry experience, Financial services industry experience Benefits: Health, dental, and vision insurance, Paid time off and paid holidays, 401(k) retirement plan with employer matching contributions, Life and disability insurance, Employee Assistance Program (EAP) and wellness resources