Project Coordinator, Business Operations… at Major League… · New York

Summary: Major League Baseball (MLB) is seeking a highly organized Project Coordinator to join its Business Ops & Logistics Team. The role involves managing project workflows, procurement processes, and ensuring timely execution of technology projects in the fast-paced environment of live sports media. Responsibilities: - Procurement & Financial Logistics End-to-End Procurement: Maintain all processes related to procurement requests, including confirming requirements, obtaining vendor quotes, and mapping costs to allocated budgets - Financial Tracking: Provide operational support for YTD cost trackers and Purchase Order (PO) systems; liaise with MLB Accounts Payable to ensure timely invoice processing and vendor payments - Budget Reconciliation: Work closely with Technology Infrastructure leaders and MLB Finance to reconcile departmental budgets and ensure financial accuracy - Bill of Materials (BOM): Create and manage BOMs for Media Operations and Ballpark infrastructure projects to ensure hardware requirements from project kickoffs - Project Coordination & Workflow Management Project Lifecycles: Track task completion and project timelines for Media Operations-based initiatives - Documentation & SOPs: Create and maintain accurate project documentation, including operational procedures for the Media Operations team - Communications: Plan and manage both internal and external communications ensuring alignment between MLB partners, internal engineering leads, and third-party vendors - Meeting Management: Attend planning sessions; capture and distribute high-quality notes, follow-up items, and actionable tasks to keep teams on schedule - Operational Strategy & Risk Risk Mitigation: Identify, prioritize, and communicate project risks to leadership before they impact delivery - Logistical Strategy: Assist with feasibility studies, inventory management approaches, and global deployment/shipment strategies for technical hardware - Vendor Relations: Work with MLB Legal to maintain Service Level Agreements (SLAs) for hardware and services critical to operational support - Data Reporting: Monitor ServiceNow dashboards to track incidents and create weekly status reports regarding system health and operational readiness Required Qualifications: - Bachelor's degree required - Advanced proficiency in Excel and experience with collaboration tools (e.g., Asana, Google Workspace, Confluence, Jira, or ServiceNow) - Demonstrated ability to manage complex procurement processes and reconcile budgets - Exceptional organizational skills with the ability to manage multiple high-priority projects in a fast-paced environment - Strong verbal and written communication skills; ability to distill complex technical updates into clear business reports - Flexibility to adapt to live event schedules and infrastructure-focused deadlines as needed Preferred Qualifications: - A basic understanding of MLB operations and the 30 Clubs is a plus Required Skills: Budget Reconciliation, Advanced Excel, Project Management Important Skills: Collaboration Tools, Procurement Processes Nice-to-Have Skills: Logistics Mindset, Industry Knowledge