Ballot & Voting Systems Program Manager /… at Maine · Augusta

Ballot & Voting Systems Program Manager / Corporations, UCC & Commissions (Anticipated Vacancy) Location: Augusta, Maine If you are a current State of Maine employee, please submit your application through the internal application process using the Find Jobs report in PRISM. Seasonal employees who do not have PRISM access should apply through the State’s career page and indicate on the application that they have previously worked for the State. . Department: Secretary of State / Corporations, UCC & Commissions (Anticipated Vacancy) Division:Elections Location: Augusta Schedule:  Monday - Friday, 8:00 a.m. - 5:00 p.m. Grade: 26 (Confidential) Salary:$62,129.60 - $87,817.60 annually Closing Date: June 18, 2026 Join Our Team at the Department of the Secretary of State: At the Department of the Secretary of State, we are a team dedicated to providing efficient and exceptional service to our community. We prioritize work-life balance and offer great benefits to support our team in achieving professional success while maintaining personal well-being. Join a team that fosters a culture of teamwork, integrity, and continuous improvement, offering opportunities for growth and making a meaningful impact on the lives of our citizens. Are you ready to make a difference? We are looking for dedicated and collaborative individuals who thrive in a dynamic, fast-paced environment. If you are passionate about making a difference, driving success, and being part of a positive team culture, we want you on our team. About the Position: The Department of the Secretary of State, Bureau of Corporations, Elections and Commissions is seeking an enthusiastic, talented and resourceful person for the anticipated vacancy of a Ballot & Voting Systems Program Manager (Public Service Coordinator 1) located in Augusta, ME.  This position will manage the ballot creation and voting systems program for the Division of Elections.  The hours of this position are Monday through Friday, from 8 a.m. to 5 p.m. in office (not remote) and periodic overtime during peak election periods. What We’re Looking For: Nonpartisanship: Commitment to non-political, bias-free work to ensure trust, transparency, and fair election administration. Team Collaboration: Ability to work effectively within a team, contributing to shared goals and helping others succeed. Communication Skills: Clear and effective communication with colleagues, management, and stakeholders to ensure alignment and clarity. Adaptability: Willingness and ability to adapt to changing priorities, processes, and technologies. Problem-Solving: Strong critical thinking skills to identify issues and propose innovative solutions. Attention to Detail: A focus on accuracy and thoroughness in completing tasks and managing responsibilities. Professionalism: Maintain a positive and respectful work environment through thoughtful, courteous interactions. Key Competencies We Value: Emotional Intelligence: Ability to understand and connect with others, showing empathy while maintaining professionalism and accountability. Conflict Resolution & Feedback: Skill in managing difficult situations and offering constructive feedback with tact and respect. Time Management: Strong organizational and multitasking abilities to balance various responsibilities effectively. Commitment to Excellence: Dedication to achieving high standards in service delivery and personal work performance. Continuous Improvement: A mindset focused on improving processes, learning new skills, and supporting team development. In this role, you will: Oversee ballot design and layout for all paper and accessible ballot formats for all federal, state, and county candidate elections and statewide referenda. Assist municipalities with employing best practices in local ballot design. Develop and oversee pre-election testing for each election at both the state and municipal levels. Coordinate the maintenance of all voting-related equipment and work with municipalities on equipment security and proper use, storage and maintenance. Assist with special projects, including new equipment rollouts. Work with selected vendor partners to develop implementation plans for new equipment deployments including appropriate asset tracking of all units. Assist with the procurement, deployment and maintenance for the voting tabulation systems and accessible ballot marking devices as well as absentee ballot drop boxes and ballot security storage containers. Collaborate with the Program Manager of Election Audits and Training to assess the training needs of individual election officials and municipalities on the use of voting systems and equipment. Develop manuals, brochures, pamphlets, and informational materials to inform and educate municipal officials and members of the public regarding the use of voting systems and equipment. To be successful you will need: Knowledge of applicable federal and state laws, rules and regulations governing elections and voter registration; including, but not limited to the Maine Constitution, Title 21-A, Title 30-A, the National Voter Registration Act, the Uniformed and Overseas Citizens Absentee Voting Act and the Help America Vote Act, and best practices related to these laws and programs. Knowledge of the Voluntary Voting System Guidelines Version 2.0 and the best practices for ballot design and layout. Knowledge of the State procurement system and drafting Request for Proposals and other procurement tools. Knowledge of effective written and oral communication tools. Ability to conduct research and analysis. Ability to analyze and interpret policies, procedures and regulations. Ability to write and edit a variety of printed materials clearly and effectively. Ability to establish and maintain effective working relationships with diverse people, groups and organizations. Ability to conduct training programs for adults including preparation and delivery of effective presentations. Ability to engage in public speaking and to communicate effectively with municipal officials and the public. Preferences will be given to candidates who have: Four (4) year combination of education, training and/or professional level experience in elections or voter registration or a related program area. Preference will be given to those applicants who have experience in administering elections or voter registration on a state, county or local level. Minimum Qualifications: Six (6) year combination of education, training and/or professional level experience in elections or voter registration or a related program area. Preference will be given to those applicants who have experience in administering or managing elections or voter registration on a state, county or local level or a related program area. Applicants must be authorized to work in the United States. Please note that this position is not eligible for visa sponsorship or STEM OPT extensions, and successful candidates will be required to complete an I-9 form upon hire. The successful candidate must pass a National Criminal Background check, which may include fingerprinting. Why Join Our Team? We believe in supporting our workforce's health and well-being with a valuable total compensation package, including: Work-Life Fit: Take time for yourself with 13 paid holidays, 12 days of sick leave, and 3+ weeks of vacation leave annually. Vacation leave accrual increases with years of service, and overtime-exempt employees receive personal leave. Health Insurance Coverage: The State of Maine pays 85%-95% of employee-only premiums ($11,196.96 - $12,514.32 annual value), depending on salary. Use this chart to find premium costs for you and your family, including the percentage of dependent coverage paid by the State. Dental Insurance: The State of Maine pays 100% of employee-only dental premiums ($387.62 annual value). Retirement Plan: The State contributes the equivalent of 18.91% of the employees’ pay towards the Maine Public Employees Retirement System (MainePERS). Contact information: Questions about this position should be directed to Terri Kanaris Talent Acquisitions Specialist, via email Terri.Kanaris@Maine.gov Application Instructions: To apply, click “Apply for this opening” and upload your cover letter, resume, and any relevant transcripts or certifications. Your resume must include month/year for each position and list related duties and responsibilities. Please note if any experience was part-time. Need a paper application? Download one [HERE] or call 207-441-9993. Submit paper applications, cover letter, and resume before the closing date to: Office of Human Resources Secretary of State, Office of Human Resources 101 Hospital Street Augusta, ME 04330 Fax: 207-624-9313 We are an Equal Opportunity Employer committed to building an inclusive workplace that respects and values diversity across all backgrounds. . If you are unable to complete the online application, please contact the Human Resources representative listed on the job opening you are interested in applying for. They will work with you for an alternative method of submitting.