Privacy Policy – Maimonides Medical Center Careers
Effective Date: April 8th, 2025

At Maimonides Medical Center (“we,” “us,” or “our”), we are committed to respecting and safeguarding the personal information of individuals who visit and use our Careers website (careers.maimo.org). This Privacy Policy explains how we collect, use, share, and protect your information when you apply for employment or interact with our Site. By using the Site, you agree to the terms outlined here.

1. Information We Collect
1.1 Information You Provide:
When you submit an application, create a candidate profile, or sign up for job alerts, we may collect information such as:

• Contact Details: Name, address, phone number, and email address.
• Professional Information: Résumé/CV, work and education history, qualifications, licenses, certifications, and references.
• Additional Materials: Information you include in cover letters, application forms, assessments, and any other materials you upload or submit.

1.2 Information Collected Automatically:
We may use cookies, web beacons, and similar technologies to automatically gather details about how you use the Site, such as:

• IP address, device type, and browser information
• Pages viewed, links clicked, and time spent on the Site
• Referring and exit pages

You can adjust your browser settings to decline cookies. However, some Site features may not function properly without them.

2. How We Use Your Information
We use the information we collect for purposes including, but not limited to:

• Recruitment and Selection: Evaluating your qualifications, verifying credentials, conducting interviews, making hiring decisions, and communicating with you throughout the application process.
• Talent Pool Management: Retaining your information for future opportunities if you have consented or as permitted by law.
• Site Improvement: Understanding user interactions to enhance the Site’s functionality, user experience, and our recruitment tools.
• Compliance: Meeting legal, regulatory, and compliance requirements and protecting our rights and interests.

3. Legal Bases for Processing (if Applicable)
Where required by law (such as in the EU under GDPR), we rely on the following legal grounds:

• Consent: When you voluntarily provide your information and agree to this Policy.
• Legitimate Interests: Managing and improving our recruitment process and evaluating candidates.
• Legal Obligations: Complying with employment laws, regulatory requirements, and record-keeping obligations.

4. Disclosure of Your Information
We may share your personal information with:

• Internal Personnel: Relevant Human Resources staff, hiring managers, and authorized employees involved in the hiring process at Maimonides Medical Center.
• Service Providers: Third parties assisting with recruitment, such as applicant tracking systems, background check providers, or recruitment agencies, subject to contractual obligations to protect your data.
• Legal and Regulatory Bodies: If required by law, court order, subpoena, or other legal processes, or to protect our rights or the rights of others.

We do not sell or rent your personal information to third parties for marketing purposes.

5. Data Retention
We will retain your personal information for as long as necessary to fulfill the purposes described in this Policy, or as required by law. If you are not hired, we may keep your information for a limited period to consider you for future roles or to comply with applicable legal requirements.

6. Data Security
We have implemented appropriate administrative, technical, and physical safeguards to protect your information from unauthorized access, disclosure, alteration, and destruction. While we strive to secure your data, no security measure can provide absolute protection. We encourage you to take precautions when sharing your personal information online.

7. Your Rights and Choices
Depending on where you reside, you may have certain rights regarding your personal information, such as the right to:

• Access, correct, or delete your data
• Withdraw consent where processing is based on consent
• Object to or request restrictions on data processing
• Request a copy of your personal data in a commonly used format

To exercise these rights, please contact us using the details in Section 10. We will respond in accordance with applicable laws.

8. Children’s Privacy
Our Careers Site is not intended for individuals under the age of [18, as applicable]. We do not knowingly collect personal information from children. If you believe we have received such information inadvertently, please contact us so we can remove it.

9. Changes to This Privacy Policy
We may update this Privacy Policy periodically. Any changes will be posted on this page, and the “Effective Date” will be revised accordingly. We encourage you to review this Policy from time to time to stay informed about how we protect your information.

10. Contact Us
If you have questions, concerns, or requests related to this Privacy Policy or our data practices, please contact us at:

• Mail: Maimonides Medical Center, Attn: Human Resources, 4802 10th Avenue Brooklyn NY 11219
By using the Site, you acknowledge that you have read and understood this Privacy Policy and consent to the collection, use, and disclosure of your personal information as described herein.