Account Executive at Madhava Solutions in Faridabad(Sector 27C)

Location: Faridabad, Haryana
Department: Finance & International Trade Operations
Employment Type: Full-Time
Experience: 25 Years
Industry: International Trading / Import & Export / Commodity Trading

About the Role

We are looking for a detail-oriented and experienced Account Executive who can independently manage accounting, taxation, invoicing, and finance-related activities across multiple international locations.

The ideal candidate should have practical knowledge of Indian accounting, GST, taxation, bookkeeping, import-export documentation, international invoicing, logistics documentation, and foreign currency transactions. Experience in commodity trading or an international trading company will be an advantage.

Key Responsibilities

1. Accounting & Bookkeeping

• Maintain day-to-day accounting and bookkeeping for multiple companies/entities.
• Record sales, purchases, expenses, receipts, payments, bank transactions and journal entries.
• Maintain accounts payable and accounts receivable.
• Perform regular bank and ledger reconciliations.
• Track customer and supplier outstanding balances.
• Coordinate with auditors, consultants and external accountants whenever required.

2. GST & Indian Taxation

• Manage GST accounting, invoicing and documentation.
• Prepare and coordinate GST returns and reconciliations.
• Ensure proper recording of input and output GST.
• Handle TDS-related accounting and documentation.
• Support income-tax compliance and audit requirements.
• Maintain proper tax records and supporting documentation.
• Coordinate with CA/tax consultants for statutory compliance.

3. International Accounts

• Maintain accounting records for multiple international entities and locations.
• Book keeping.
• Handle invoicing and transactions involving India, UAE, Ghana, Mali, Singapore and other international locations.
• Co-ordinate with International CA

4. Invoicing & Commercial Documentation

• Prepare sales invoices, purchase invoices, proforma invoices and commercial invoices.
• Verify invoice details against Purchase Orders, contracts and delivery documents.
• Maintain proper documentation for customer and supplier transactions.
• Follow up for payments and maintain receivable ageing.
• Coordinate with sales and operations teams for billing and collections.

5. Import & Export Documentation

• Handle and maintain documentation related to international trade transactions.
• Coordinate documentation for:
• Commercial Invoice
• Proforma Invoice
• Packing List
• Bill of Lading
• Certificate of Origin
• Shipping documents
• Insurance documents
• Purchase Orders
• Letter of Credit / payment documents
• Customs and clearance documentation
• Coordinate with freight forwarders, shipping lines, CHA/customs agents, suppliers and customers.
• Ensure financial and commercial documents are properly aligned with shipment and customs requirements.

6. Logistics & Trade Coordination

• Coordinate with the logistics team for import/export shipments.
• Track shipment-related documentation and payment requirements.
• Verify freight, customs, insurance and other logistics-related invoices.
• Maintain shipment-wise costing and documentation.
• Assist in calculating landed cost, FOB/CIF values and shipment profitability.

Required Skills

• Strong knowledge of Tally / ERP / accounting software and MS Excel.
• Good understanding of GST, TDS and Indian taxation.
• Practical knowledge of bookkeeping and financial accounting.
• Understanding of Import & Export accounting and documentation.
• Knowledge of international trade transactions and foreign currency accounting.
• Good understanding of invoices, purchase orders, contracts and shipping documents.
• Strong reconciliation and analytical skills.
• Excellent attention to detail.
• Ability to manage multiple entities, transactions and deadlines simultaneously.
• Good written and verbal communication skills.
• Ability to coordinate with international teams, suppliers, customers and logistics partners.

Preferred Qualifications

• B.Com / M.Com / CA Inter / CMA Inter or equivalent qualification.
• 25 years of relevant experience in accounting, finance, import-export or international trading.
• Experience in commodity trading, international trading, logistics or export-import companies will be preferred.
• Experience working with UAE/GCC or African entities will be an added advantage.

Candidate Profile

We are looking for someone who is:

• Highly organised and responsible.
• Comfortable handling multiple companies and international transactions.
• Strong with numbers and documentation.
• Proactive in identifying accounting and documentation discrepancies.
• Capable of working independently with minimum supervision.
• Comfortable coordinating across India and international offices.
• Willing to take ownership of finance and trade documentation processes.