Administrative Assistant, West Virginia - Full Time at Macy's · 333…

Summary: Macy's is a storied retailer that has been a part of American culture for over 160 years. They are seeking a highly organized and detail-oriented Administrative Assistant to provide comprehensive support for meetings, projects, and office operations while ensuring effective communication and organizational management. Responsibilities: - Provide comprehensive administrative and clerical support for routine daily meetings, special projects and other area were applicable as assigned, meticulously considering each step and devising effective solutions - Generate ad hoc reports and presentations, and manage special projects as required - Coordinate internal and external meetings, manage responses to meeting requests, compile and distribute meeting materials, and arrange necessary technology, including web and video conferencing - Additionally, coordinate catering orders and delivery - Exercise sound judgment, discretion, and maintain confidentiality regarding sensitive information - Undertake basic accounting duties such as processing invoices and ensuring accurate expense allocation. Collaborate with the Central Finance team as necessary - Collaborate with procurement to ensure timely ordering of building supplies - Coordinate with IT, HR and other partners to ensure smooth office operations - Coordinate the distribution of incoming and outgoing communications, including emails, memos, letters, reports, newsletters, and phone calls - Manage the calendar for leaders using Outlook, ensuring efficient scheduling and coordination - Arrange and organize travel arrangements, departmental activities, and meeting spaces, including coordinating catering when necessary - Establish, develop, and maintain an effective filing system to ensure easy retrieval of documents - Reconcile travel and monthly expenses, and prepare and submit accurate expense reports - Foster an environment of acceptance and respect that strengthens relationships, and ensures authentic connections with colleagues, customers, and communities Required Qualifications: - Proven experience as an administrative assistant or in a similar role - Strong organizational skills with the ability to prioritize tasks efficiently - Excellent communication skills, both written and verbal - Proficient in using Microsoft Office Suite (Word, Excel, PowerPoint) - Flexible availability, including days, evenings, weekends and holidays with regular, dependable attendance and punctuality - You possess vision and creativity, and can multi-task in a fast-paced environment - You can learn and use computers and other electronic devices, including handheld equipment proficiently - Must be able to understand, communicate effectively and present information to customers, co-workers, and all levels of management - Read and understand employment policies and safety rules/procedures in English - This position requires constant moving, talking, hearing, lifting, standing, and reaching with arms and hands - Involves standing for at least two consecutive hours, lifting at least 30lbs., stooping, kneeling, crouching, and climbing ladders - Reaching, including above eye level - Requires close vision, color vision, depth perception, and focus adjustment - Frequent use of computers and other technology, necessary to perform job functions, including handheld equipment Required Skills: Microsoft Word, Microsoft Excel, Microsoft PowerPoint, Outlook, Expense Reporting, Invoice Processing, Travel Arrangement Benefits: Comprehensive health and wellness coverage, 401(k) match to invest in your future, Paid time off and eight paid holidays, Continuous learning and leadership development, Joining one of our Colleague Resource Groups, Volunteer opportunities, Merchandise discounts, Performance-based incentives, Annual merit review, Employee Assistance Program with mental health counseling and legal/financial advice