Contracts and Privacy Manager at Macmillan… · Location…

Contracts and Privacy Manager

At Macmillan Learning, we're committed to driving innovation that transforms education. We seek team members who thrive on pushing boundaries, envisioning future possibilities, and building solutions that make a lasting impact. Whether you're a Pioneer shaping bold new ideas, a Builder turning possibilities into reality, or a Stabilizer optimizing for success, you'll play a vital role in advancing our mission. If you're excited by the prospect of testing new technologies, implementing transformative strategies, and thriving in a fast-paced, innovative environment, we’d love to hear from you!

Every purchase agreement that crosses a school district's desk carries real stakes, for the district, for the students who'll use the materials, and for Macmillan Learning and BFW's ability to deliver on what we've promised. This role sits right at that intersection.

As Contracts & Privacy Manager on the Bids & Contracts team, you'll evaluate and negotiate purchase agreements for our textbooks, Achieve platform access, and Professional Development services across K-12 districts and Higher Ed institutions. You'll also be the person making sure student data privacy terms hold up to FERPA and COPPA standards, and that our contract repository stays accurate and audit-ready long after the ink is dry.

If you like contract work that's detail-heavy but never abstract, where the terms you negotiate connect directly to real classrooms, this could be a strong fit.

We know some talented people hesitate to apply when they don't check every box on a list. If this role has you excited and you believe you could do the work well, we want to hear from you, even if your path here doesn't match every requirement exactly. We're looking for people who care about our mission and bring their own perspective to the table. Different backgrounds, skills, and ways of working make us better at what we do. If this opportunity speaks to you, tell us how your experience and abilities could add value here. We want Macmillan Learning to be a place where everyone can do their best work and where different viewpoints are genuinely welcome, so if you're a qualified candidate, we hope you'll apply. We're looking forward to learning what you'd bring to the team.

What You'll Do

Evaluate and negotiate purchase agreements

• Review and negotiate customer purchase agreements, Master Service Agreements, and terms of sale for print/digital textbooks, Achieve platform access, and Professional Development engagements
• Check agreements against company guidelines
• Confirm that licensing models, subscription terms, and delivery schedules/milestones line up correctly for both products and PD

Own data privacy terms

• Evaluate and negotiate district-provided Data Protection Agreements, Student Data Privacy Agreements, and privacy riders
• Ensure terms meet FERPA, COPPA, and internal security requirements

Work through RFPs and bid packages

• Review legal, contractual, and privacy language in district RFPs and formal bid packages
• Apply pre-approved exception language
• Clarify delivery and service terms

Partner across teams

• Work closely with Sales, Finance, Legal, and Information Security
• Resolve contract redlines in a way that protects the business while keeping deals moving

Keep the contract repository in order

• Upload executed purchase agreements, amendments, DPAs, and PD statements of work into the central repository
• Tag metadata — district name, effective/expiration dates, products purchased, license quantities, renewal terms, liability caps — accurately and consistently
• Maintain organized, audit-ready folder structures and naming conventions across active and legacy records

Build reporting that others rely on

• Generate recurring and ad-hoc contract reports for sales leadership, customer success, and department management
• Track KPIs including contract review turnaround time, active deal volume, backlog status, and SLA performance

Flag what's coming next

• Monitor upcoming subscription end dates and license expirations
• Communicate renewal timelines to internal account teams before they become a problem

What You'll Bring

• 6+ years evaluating, reviewing, and negotiating commercial agreements or contract administration within EdTech, educational publishing, or K-12/Higher Ed procurement
• Direct experience evaluating customer agreements for educational software/LMS platforms, print/digital instructional materials, and professional development services
• Hands-on experience evaluating and negotiating district Data Protection Agreements and student data privacy addenda
• Strong experience uploading, indexing, and maintaining metadata records in a Contract Lifecycle Management system or repository tool (such as DocuSign CLM, Salesforce, or Conga)
• Proven ability to build contract status reports and track turnaround metrics
• Advanced proficiency in Microsoft Word (Track Changes, redlining) and e-signature platforms like DocuSign

Nice to Have

• Exceptional attention to detail when auditing contract metadata and repository records
• Ability to manage a high contract volume during seasonal back-to-school and adoption cycles
• Clear, confident communication with district procurement officers, school attorneys, and internal sales partners

Salary Range: $105,000 to $130,000/year

Physical Requirements:

Requires periods of close concentration. Must be able to multi-task, concentrate in an open office work environment. . Must be able to work more than 40 hours per week as needed.

Work Location: This is a remote position with preference to those in the Austin, TX area. Remote work is NOT available for those in the following locations: Alaska, Arkansas, Hawaii, Mississippi, South Dakota, West Virginia, Wyoming.

Benefits

Regular full-time and qualifying part-time employees and their dependents are eligible for Macmillan benefits, effective on the employee’s date of hire. Macmillan also offers health benefits coverage to qualifying same-sex and opposite-sex domestic partners (may require additional documentation) of active employees.

• Competitive pay and bonus plan
• Generous Health Benefits (Medical, Dental, Vision)
• Contributions to your 401k retirement account through Fidelity
• Generous paid time off, sick time, discretionary days. and paid holidays (International Day for the Elimination of Racial Discrimination, Juneteenth, Indigenous People's Day, and more!)
• Employee Assistance Program, Education Assistance Program
• 100% employer-paid life and AD&D insurance
• And much more!

Macmillan Learning is a privately-held, family-owned company that inspires what’s possible for every learner. We envision a world in which every learner succeeds. Through our content, tools and services, we aim to make that a reality. To learn more, please visit macmillanlearning.com, join our Macmillan Community, stay connected to our Learning Stories blogs, or see us on LinkedIn, Facebook, or X. Macmillan Learning is a division of the Holtzbrinck Publishing Group, a global media company headquartered in Stuttgart, Germany.

At Macmillan Learning, we believe diverse perspectives and backgrounds enrich our mission to improve lives through learning. We actively seek candidates who reflect a wide range of identities, experiences, and communities. We are an Equal Opportunity Employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, age, ethnicity, national origin, sex, sexual orientation, gender, gender identity or expression, disability status, physical ability, neurodiversity, genetic information, protected veteran status, family and economic status and background, geographical status and background, or any other characteristic protected by federal, state, or local law. You can read more about our Diversity, Equity, & Inclusion initiatives here.

The successful candidate for this position will be an employee of Bedford, Freeman & Worth Publishing Group, LLC d/b/a Macmillan Learning. Bedford Freeman & Worth Publishing Group, LLC has developed an affirmative action program in compliance with the NY Department of Education’s guidance. Portions of the affirmative action program are available for review by applicants and employees by contacting Human Resources at Macmillan Learning.