Assistant Bidding Manager at Mace in Gurgaon, Haryana, IN

Position status: This opportunity is for a secured role that is due to commence in November subject to approval. If you would like to be considered as we progress with this position, please click to apply.

The project:

This is an opportunity to grow your career with a market-leading, multi-national project and programme management consultancy. At Mace, our purpose is to redefine the boundaries of ambition. We create responsible places that bring transformative impact to our people, communities and societies across the globe.

Within our business, we harness our unique combination of leading-edge practical expertise and project delivery consultancy to unlock the potential in every project. This role supports the UK bids team by planning, coordinating and delivering high-quality, client-focused proposals, presentations and work-winning collateral in line with Mace’s brand, governance and processes.

The role:

Supports the business by planning and managing the bid process and delivering tender responses in line with the company’s brand, position and processes. Aids the bid lead in translating win strategies and business objectives into smart, compelling, consistent, customer-focused, error-free documents and presentations, project managing activity through department bid plans and escalating risk to bid lead where required. Lead on coordinating meetings, sign-offs, collation of corporate information for proposals and administration tasks within the Mace Bid Process.

You’ll be responsible for:

• Supports workshops and research tasks to analyse client goals, drivers and ambitions, client technical and commercial targets, market and competition, aligned to Mace governance (e.g. Go No-Go, Golden Rules Review etc).
• Analyses tender documentation to review and support relevant tender priorities.
• Undertakes detailed client/project/scope/stakeholder/competitor research to better understand opportunities.
• Follows the Mace Bid Process to deliver a high quality, client-focused proposal, support best practice.
• Project/bid coordination – analyses tender documents to define client requirements, deliverables, set deadlines and owners – the bid plan.
• Projects plans, supports the bid programme, highlighting interdependencies and monitoring /reporting on progress.
• Coordinates internal and external progress meetings – bid kick off/regular progress meetings, supporting bid team through mid-bid/site/progress meeting.
• Appropriate dissemination, communication of client tender clarifications and facilitation of appropriate action in response.
• Gather and issue any clarifications required to the client.
• Aids the drafting of standard content /CVs/project profiles – closing gaps where possible by interviewing /questioning relevant parts of the business.
• Proof/copy edit responses to ensure compliant, compelling, benefits-driven copy.
• Ensures all required reviews and adjudication/sign-offs are achieved in line with Mace Way Engage.
• Coordinate the creation of additional supporting content – printed models/video/large-format printing/presentations.
• Captures all new content within the Work Winning Content Hub (Aftercare).
• Facilitates, records and shares lessons learnt/best practice.
• Supports improvement activities and projects which may be focused on improving work winning team performance, or competence and capability of the Mace business.
• Works collaboratively towards the common goal of net zero carbon transition, and share responsibility for the proactive identification and management of the associated carbon emissions and reductions during the delivery of work.

You’ll need to have:

Essential

• Good organisational and project coordination skills.

• Very high standard of written English, skilled in editing copy to correct grammar, spelling and

  punctuation with the ability to shape compelling responses.

• Skilled to manage delivery through colleagues, including technical employees at all levels, bid colleagues, marketing and communications, and external suppliers.

• Empathy - guardian of client drivers.

• Positive challenge - driving getting the best out of the team.

• Influence - ability to lead the room.

• Proficient in the use of Microsoft application; Teams, SharePoint, Word, Excel PowerPoint.

• Understanding of the Mural whiteboarding tool.

Desirable

• An understanding of professional service and/or the building/property industry.
• Adobe suite of software, especially InDesign.
• Industry experience and/or qualifications

Essential

• Degree in a relevant discipline or comparable professional experience (or equivalent).

Desirable

• Ideally member of APMP, CIM or another appropriate professional body.
• APMP Foundation.

Professional competencies

Essential

• Strong commitment to internal stakeholder care.
• Proactive, positive and organised.
• Confident at communicating at all levels.
• Strong attention to detail and error-free delivery.
• Flexible and open to changing priorities and managing multiple tasks simultaneously within compressed timeframes.
• Ability to establish and maintain cooperative working relationships with team, colleagues and consultants/suppliers and stakeholders in a professional, consistent manner.
• Ability to exercise judgment to solve tactical problems where the answer is not apparent. Consistently professional appearance, attitude and approach.
• Brand ambassador” mind-set.
• “Service to the business” way of thinking.

Our values

Safety first - Going home safe and well: You will champion a safe, diverse and inclusive working environment, understanding the importance of wellbeing in your team and local health and safety rules or regulations of the work you’re involved with.

Client focus - Deliver on our promise: You will lead on the cost management services including estimating, procurement and cost planning, owning the quality of deliverables, strategic outcomes and building long term relationships with your clients.

Integrity - Always do the right thing: You will lead operations that are fiscally and ethically viable, influencing the achievement of business objectives that align with business and legislative compliance obligations.

Create opportunity - For our people to excel: You will mentor, coach, and develop teams, demonstrating effective leadership to ensure excellence in delivery against plans, championing a continuous improvement culture throughout all activities.

Mace is an inclusive employer and welcomes interest from a diverse range of candidates. Even if you feel you do not fulfil all the criteria, please apply as you may still be the best candidate for this role or another role within our organisation.

We are also open to discussing part time, flexible, and hybrid working options if suitable with-in the role.

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