Temporary Development Associate, Annual Giving at Lucile… · Palo Alto

MAIN FOCUS: Provide administrative support to the Annual Giving team by managing constituent data in Raiser's Edge, providing in person event support and project management.

LOCATION: Hybrid Position – the candidate will work an average of three (3) days per week in our Palo Alto, CA office; the successful candidate will be based in the Bay Area.

WHAT YOU'LL DO... 

As the Temporary Development Associate, you’ll be responsible for general administrative support for the Annual Giving team. This will include project support, constituent management in our database (Raiser’s Edge), including pulling thank you call logs, updating individual donor records and reporting out comprehensive findings monthly. You will also get experience with donor engagement and strategy, providing in-person event support and execution. You will report to the Senior Director, Annual Giving.

This is a temporary, full-time position lasting approximately four months, from June through October 2026.

The compensation range for this role is between $29-$34 per hour.

YOU'LL BE RESPONSIBLE FOR...

Administrative and Program Management (~60%):

Provide administrative and programmatic support to the following programs:

Annual Giving Team Support

• Schedule meetings in Outlook on behalf of department, field officers, and/or teammates on Annual Giving team.
• Build systems and support budgeting for Annual Giving verticals.
• Monitor Annual Giving shared email inboxes and forward/respond to correspondence in a timely fashion.
• Upload published content into Merlin digital asset management solution on behalf of Annual Giving team.
• Support Ambassadors, Community Fundraising, Auxiliary, and field events as needed, including tabling, event registration, set-up and breakdown, etc.

Circles of Leadership Giving Societies

• Manage constituent lists for donors in the highest giving society level and assist with metric tracking/renewal strategy.
• Update COL attributes on a weekly basis, ensuring donors are categorized into the applicable giving society. 

Stewardship

• Help execute the bi-annual stewardship mailing for Circle of Leadership donors ($2,500-$25,000).
• Coordinate, format, and execute mailings to prospects and donors, including solicitation letters and stewardship pieces.
• Produces letters to accompany stewardship reports and communications.
• Maintains stewardship schedules and project objectives.
• Coordinates review from multiple Foundation teams.
• Assists with stewardship events, including the development of invitation lists.

Ambassadors for LPFCH

• Maintain membership lists and assist with communications.
• Assists with mailings including creating, stuffing, addressing and tracking.
• Keep Ambassadors event registration and donation pages in Classy module up-to-date.
• Attend meetings and coordinate in-kind donations as needed.

Direct Marketing & Digital Fundraising

• Proofread direct response pieces, such as mail and email drafts, and provide edits or suggestions in a timely fashion.
• Help with donor welcome packets and letter merging.

Portfolio and Database Management (~40%):

• Draft and/or edit donor correspondence, and other documents as needed.
• Ensure strategic donor engagement and solicitation by reviewing with gift officers their donors listed to receive mailings and event invites from other teams.
• Pull thank you call logs on a weekly basis, ensuring donors are thanked for their gifts in a timely manner.
• Using the Foundation’s constituent relationship management database to retrieve and update information about engagement with prospects and donors, request assignments, and generate reports.
• Review, track, and report on funds and gifts.
• Provide ongoing support to Annual Giving field officers to track and input data into Raiser’s Edge on their behalf.

YOU MUST HAVE...

• Associate or Bachelor’s Degree or equivalent work experience
• 2+ years directly related work experience, including experience in a support role
• Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook).
• Regular and predictable attendance. Flexibility to work evenings and weekends on occasion and to travel within the Bay Area. Access to reliable transportation.
• A genuine interest in working in a nonprofit environment, a strong desire to work in a development environment.

 IT'S AN ADDED PLUS IF YOU HAVE EXPERIENCE WITH...

• Prior experience supporting multiple individuals.
• Knowledge of constituent relationship management database systems (Raiser’s Edge).
• Advanced online research capabilities. 
• Basic graphic design capabilities (using Canva.com, Adobe Photoshop, or comparable tool).

YOU'LL BE SUCCESSFUL IF...

You possess the following competencies:

• Efficiency, Organization, and Attention to Detail: Ability to work efficiently, juggle multiple projects simultaneously, meet deadlines, and achieve goals, all while demonstrating extreme organization, production of high-quality work, and exceptional attention to detail and follow-through in a fast-paced and busy environment.
• Self-Starter with a Donor-Centric Mindset: Ability to exercise good judgment with a customer-service mindset towards solicitor and donor needs and to handle confidential and sensitive information with the utmost discretion.
• Writing and Editing: Strong writing and editing skills with a mastery of grammar, spelling, and content structure, as well as a demonstrated skill in organizing and visually displaying information and data in the appropriate format for the document.
• Adaptability and Flexibility: Ability to take initiative, work independently in a team environment, and be adaptable in the face of changing priorities.
• Program Manager Who Operates Strategically and Persistently: Ability to support multiple programs and projects at once including supporting the execution and experience of multiple stakeholders. Ability to prioritize and complete assignments in a timely manner. Possesses a high attention to detail and produces high-quality work consistently.
• Relationship Builder and Clear Communicator: Excellent interpersonal skills and ability to communicate and work collaboratively with diverse population groups (constituents, physicians, faculty, staff, vendors, volunteers etc.).

Working at the Foundation

WE OFFER EXCELLENT BENEFITS & PERKS, INCLUDING…

• Generous leave, including PTO and holidays
• Premium Medical and Dental coverage
• FSA + dependent care FSA
• Employer-paid life insurance
• Legal services plan
• Commuter Benefits, including CalTrain “Go Pass” Program

WE’RE DYNAMIC…

The Foundation is a dynamic organization in a rapidly changing industry. Therefore, the responsibilities associated with this position will evolve and grow in accordance with LPFCH's business needs and growth plans. More specifically, the incumbent may be required to perform additional and/or different responsibilities based on the future growth plans for the Foundation.

WE STRIVE TO EMBODY OUR CULTURAL TOUCHSTONES

• Mission-first - We can never lose sight of why we exist and exercise profound commitment to advancing child and maternal health. 
• Good of the whole - We share responsibility for overall results, think of what’s best for the team and organization, and act as responsible stewards of resources. 
• Bold and bendy - We’re unapologetically ambitious for our mission, creative, and take risks by trying new things.   
• Sweat the big stuff - We’re clear on our priorities, calibrating effort and resources to audience and impact; the higher the return, the greater the investment. 
• Make it happen - We’re focused on outcomes and prepared with ideas and solutions for every challenge. 
• Community matters - We prioritize listening to and supporting each other, not just as colleagues, but as people with varied experiences and perspectives. 

EVERYONE BELONGS HERE 

Our Foundation values the unique qualities each of us brings to our team and community.  We take pride in cultivating a workplace where every voice is heard and each of us has the opportunity to achieve our fullest potential—so that together, we can make meaningful impact on the health outcomes for children and their families.  

We are guided by the following principles: 

• Uphold integrity and professionalism in all our actions.
• Foster a welcoming and supportive culture.
• Embrace unique perspectives and contributions.
• Interact with compassion, openness, and an eagerness to learn.