EH&S Administrator at Loenbro in Cedar Rapids, IA

About Loenbro

Loenbro is a trusted, long-term construction lifecycle partner to thousands of customers across the U.S. Our market spans all industries and our service offerings include Critical Electrical, Mechanical & Structural, Soft Crafts, Inspection, Underground Maintenance and Installation, and Fabrication. Our expertise lies in simplifying the complex and establishing long-standing relationships with our partners. We have a national presence but a local approach—every customer benefits from our capabilities and our care.

At Loenbro, we don’t just offer jobs—we build careers grounded in integrity, teamwork, excellence, and purpose. Join a team where your expertise is valued, your growth is supported, and your work helps maintain and enhance the critical infrastructure that powers communities across the nation.

Job Summary
The Project EHS Administrator supports project teams by managing site-level safety documentation, data entry, reporting, training coordination, and compliance-related administrative tasks. This position ensures accurate, timely, and consistent EHS information flows from project sites to regional and corporate EHS teams. The Project EHS Admin plays a key role in keeping daily operations aligned with Loenbro's safety programs, client requirements, and regulatory expectations

Essential Job Responsibilities

EHS Documentation & Reporting

• Maintain project-level EHS records.
• Assist with daily, weekly, and monthly safety reporting as required by project, client, and corporate EHS expectations.
• Ensure timely submission of required documents into EHS platforms (e.g., KPA Flex).
• Track completion of required forms including near misses, hazard IDs, and incident documentation.
• Maintain project SDS binders or digital SDS access and ensure new materials are reported for system updates.
• Maintain project safety boards, postings, compliance calendars, and required OSHA/client-required documentation.
• Coordinate project safety meetings, prepare agendas, capture minutes, and track action items.
• Support Good Catch/Near Miss recognition programs by collecting submissions and forwarding them to regional EHS.

Training & Onboarding Support

• Coordinate project onboarding and ensure all workers meet site/client-required training standards.
• Collect and verify certifications, licenses, and onboarding paperwork.
• Assist with scheduling or facilitating toolbox talks, project orientations, or training sessions.
• Organize and maintain sign-in sheets, training records, and rosters.

Project & Field Team Support

• Provide EHS administrative support to field supervisors and project managers.
• Maintain safety communication boards, signage, and required postings.
• Support EHS professionals and the Regional Admin with data collection and document preparation.
• Attend project safety meetings as needed to capture notes, documentation, and action items.
• Support implementation of safety campaigns, awareness themes, and recognition initiatives.
• Assist with PPE issuance, tracking, and project-level inventory requests.
• Prepare, organize, and document toolbox talks, pre-task plans, and other project safety communications.
• Collect, file, and upload project-level JHAs, permits, and required documents (LOTO, Confined Space, Hot Work, etc.).

Incident & Compliance Support

• Assist with incident documentation, creating reports, collecting statements, and uploading information into EHS systems.
• Track corrective actions and ensure timely closure.
• Ensure regulatory documentation is complete, accurate, and properly stored for retention.

Systems, Data, & Quality Control

• Enter, verify, and manage EHS-related data with accuracy and detail.
• Maintain organized digital and physical records in compliance with corporate EHS document control standards.
• Support audits by preparing reports, retrieving documents, and correcting data gaps.

Required Qualifications:

Bilingual in Spanish and English languages 1–3 years of experience in safety administration, project administration, or related field preferred.

Experience in construction, industrial services, energy, or similar environment is a plus. Strong computer skills: Excel, SharePoint, Smartsheet, LMS platforms, or EHS software. High attention to detail, accuracy, and organization. Strong communication skills and ability to interact with field teams and supervisors. Ability to work in fast-paced project environments with multiple priorities. Valid driver’s license; site travel may be required.

Preferred Qualifications: Professional certifications (CDS, CTSP, CHST, or similar). Experience in construction, industrial services, or energy sectors. Experience with Samsara or similar telematics platforms. Experience assisting with DOT audits or insurance reviews. Prior supervisory or safety program leadership experience.

Knowledge, Skills, & Abilities: Highly organized and dependable. Strong follow-through and time-management skills. Comfortable working with field crews and supervisors. Ability to maintain confidentiality with sensitive safety or HR-related information. Strong prioritization skills and ability to meet deadlines. Team player with a proactive, solution-driven mindset.

Physical Demands and Work Environment

The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Work Environment:

• Indoor office setting with controlled temperature.

• Outdoor industrial sites with exposure to noise, dust, chemicals, extreme weather, uneven terrain, or other environmental factors.

• Fabrication shops with exposure to noise, dust, chemicals, or other environmental factors.

This role requires compliance with all applicable safety regulations, personal protective equipment (PPE) requirements, and Loenbro's Environmental Health and Safety (EH&S) policies.

Benefits

Loenbro offers a competitive salary, comprehensive benefits package, and rewards to those who join our team:

• Medical, dental, and vision insurance

• 401(k) retirement plan with company match

• Paid time off (PTO) and holiday pay

• Life and disability insurance

• Professional development and training opportunities

• Employee assistance program (EAP)

Benefits eligibility may vary based on employment classification and hours worked.

Guided by Core Values (LEAD), grounded in grit and a commitment to excellence, Loenbro betters our families, customers, and local communities. **** If you’re ready to be part of a company that LEADS by:

• Living with Integrity

• Exceeding Expectations

• Acting with Urgency

• Delivering Excellence

…we want to hear from you.

Loenbro is an Equal Opportunity Employer