Division Administrator at LLNL in Livermore, CA

companyDescription Join us and make YOUR mark on the World! Lawrence Livermore National Laboratory (LLNL) has turned bold ideas into world-changing impact advancing science and technology to strengthen U.S. security and promote global stability. Our mission spans four critical national security areas nuclear deterrence, threat preparedness, energy security, and multi-domain defense empowering teams to take on the toughest challenges of today and tomorrow. With a culture built on innovation and operational excellence, LLNL is a place where your expertise can make a real impact. jobDescription We are looking for a Division Administrator in support of the Technical Information Department (TID)within the Business Directorate. You will be a key part of the leadership team strategically supporting workforce goals, planning, analysis, development, and implementation of administrative policies and procedures, personnel administration, department performance management and planning activities. You will represent management in daily operational administrative matters and participate as a member of the team in the development, implementation, and monitoring aspects of TID’s administrative and personnel activities. This position may offer a hybrid schedule, which includes the flexibility to work from home one or more days per week.  The specifics of the hybrid schedule, including the exact number of days required in the office and virtual work options, may vary based on the needs of the team and the organization. You will Serve as the primary point of contact for department administrative matters; plan, coordinate, and implement a variety of workforce, operational, and organizational activities. Advise and implement department planning, workforce activities, operational issues, and Laboratory policies and procedures; develop effective methods for meeting department deliverables and resolving complex administrative issues. Supervise department non-exempt administrative staff, including hiring, mentoring, career development, training, performance appraisals, disciplinary actions, coordination of work assignments, and alignment and salary recommendations. Coordinate department performance management and alignment processes for department personnel and matrixed staff, ensuring adherence to Laboratory policy and organizational standards. Implement and coordinate business and operational process improvements, including the practical use of approved AI tools to enhance workflow efficiency, data analysis, reporting, and administrative effectiveness. Represent the department on self-assessments, audit teams, and work-related committees; lead projects to evaluate processes and implement improved protocols and procedures. Research, gather, analyze, and compile information from various sources for reports, presentations, correspondence, and management decision-making. Establish and maintain databases, spreadsheets, tracking systems, and budget-related records to support accurate reporting, timely completion of action, and follow-up on pending items. Perform other duties as assigned. qualifications This position requires an active Department of Energy (DOE) Q-level clearance. Associate’s degree in a business-related field, or an equivalent combination of significant related experience and education in a business, operational, and/or organizational area. Supervisory experience, including leadership and team-building skills to effectively lead and manage administrative personnel supporting multidisciplinary groups. Broad knowledge of recruiting, hiring, performance management, and employee relations practices, as well as HR compliance requirements including FLSA, ADA, and EEO; experience interpreting and applying a wide range of personnel policies and procedures. Experience leading business, operational, and organizational activities. Advanced administrative and organizational skills, including strong attention to detail, flexibility, and experience independently coordinating and prioritizing multiple complex work activities, often with competing deadlines; demonstrated ability to work effectively with short deadlines and frequent interruptions. Strong interpersonal, verbal, and written communication skills, and the judgment to handle sensitive and confidential matters with tact, discretion, and professionalism while interacting with individuals at all levels inside and outside the Laboratory. Analytical and problem-solving skills to anticipate, identify, and resolve complex issues effectively. Experience using specialized software, administrative tools, and approved AI tools to improve workflow efficiency, reporting, information organization, and other business operations; expert proficiency with Microsoft Office applications. Desired Qualifications Knowledge of LLNL business applications and processes such as LAPIS, SMARTRECRUITERS, CAT, LEAP, TIME, VTS, FTS and/or LTRAIN. Pay Range $113,400 - $138,888 Annually This is the lowest to highest salary range in good faith we would pay for this role at the time of this posting. An employee’s position within the salary range will be based on several factors including, but not limited to, specific competencies, relevant education, qualifications, certifications, experience, skills, seniority, geographic location, performance, and business or organizational needs. additionalInformation #LI-Hybrid Position Information This is a Career Indefinite position, open to Lab employees and external candidates. Why Lawrence Livermore National Laboratory? Included in 2026 Best Places to Work by Glassdoor! Flexible Benefits Package 401(k) Relocation Assistance Education Reimbursement Program Flexible schedules (*depending on project needs) Our values - visit https://www.llnl.gov/inclusion/our-values Security Clearance This position requires an active Department of Energy (DOE) Q-level clearance or active Top Secret clearance issued by another U.S. government agency at time of hire. Pre-Employment Drug Test External applicant(s) selected for this position must pass a post-offer, pre-employment drug test. This includes testing for use of marijuana as Federal Law applies to us as a Federal Contractor. Wireless and Medical Devices Per the Department of Energy (DOE), Lawrence Livermore National Laboratory must meet certain restrictions with the use and/or possession of mobile devices in Limited Areas. Depending on your job duties, you may be required to work in a Limited Area where you are not permitted to have a personal and/or laboratory mobile device in your possession.  This includes, but not limited to cell phones, tablets, fitness devices, wireless headphones, and other Bluetooth/wireless enabled devices. If you use a medical device, which pairs with a mobile device, you must still follow the rules concerning the mobile device in individual sections within Limited Areas.  Sensitive Compartmented Information Facilities require separate approval. Hearing aids without wireless capabilities or wireless that has been disabled are allowed in Limited Areas, Secure Space and Transit/Buffer Space within buildings. Pre-Placement Medical Exam A job related pre-placement medical examination may be required. How to identify fake job advertisements Please be aware of recruitment scams where people or entities are misusing the name of Lawrence Livermore National Laboratory (LLNL) to post fake job advertisements. LLNL never extends an offer without a personal interview and will never charge a fee for joining our company. All current job openings are displayed on the Career Page under “Find Your Job” of our website. If you have encountered a job posting or have been approached with a job offer that you suspect may be fraudulent, we strongly recommend you do not respond. To learn more about recruitment scams: https://www.llnl.gov/sites/www/files/2023-05/LLNL-Job-Fraud-Statement-Updated-4.26.23.pdf Equal Employment Opportunity We are an equal opportunity employer that is committed to providing all with a work environment free of discrimination and harassment. All qualified applicants will receive consideration for employment without regard to race, color, religion, marital status, national origin, ancestry, sex, sexual orientation, gender identity, disability, medical condition, pregnancy, protected veteran status, age, citizenship, or any other characteristic protected by applicable laws. Reasonable Accommodation Our goal is to create an accessible and inclusive experience for all candidates applying and interviewing at the Laboratory.  If you need a reasonable accommodation during the application or the recruiting process, please use our online form to submit a request. California Privacy Notice The California Consumer Privacy Act (CCPA) grants privacy rights to all California residents. The law also entitles job applicants, employees, and non-employee workers to be notified of what personal information LLNL collects and for what purpose. The Employee Privacy Notice can be accessed here.