Office Administrator at LiveWire Construction in Calumet Park, IL

Job Description: Office Administrator

The LiveWire Office Administrator serves as the front office coordinator and first point of contact for visitors, clients, and contractors. He / She is primarily responsible for keeping the front office running smoothly managing reception, mail and shipping logistics, meeting coordination, and day-to-day administrative support so that LiveWire’s leadership and project teams can stay focused on delivering safe, on-time, on-budget work for our clients. This position reports directly to the Executive Assistant to the President.

Compensation:

• Base salary: $45,000–$54,000, commensurate with experience

• Comprehensive health, dental, and vision coverage

• 401(k) with employer match

• Paid time off

Core Duties and Responsibilities

Front Desk & Customer Experience

• Greets and welcomes visitors, clients, and contractors in a professional and friendly manner

• Answers, screens, and directs incoming phone calls; takes and relays accurate messages

• Maintains a clean, organized, and professional reception area

Mail & Office Logistics

• Receives, sorts, and distributes incoming mail and packages

• Coordinates outgoing shipments, including scheduling FedEx and other carrier pickups

• Communicates with the warehouse team regarding deliveries and logistics

Administrative Support

• Performs light data entry; scans, files, and organizes digital and physical documents; maintains accurate records

• Provides general administrative support to leadership and office staff

Office Operations & Coordination

• Manages conference room scheduling and coordinates meeting logistics, including hospitality (refreshments, materials, setup)

• Monitors office supply inventory and assists with ordering and restocking

• Supports setup and coordination of internal meetings, trainings, and company events

Team & Operational Support

• Collaborates with internal teams to support daily operations and maintain a welcoming, organized, and efficient office environment

• Assists with special projects and additional administrative tasks as assigned

Requirements

• Strong organizational, time management, and multitasking skills

• Excellent verbal and written communication skills; professional demeanor with strong attention to detail and a customer service mindset

• Ability to work independently and as part of a team; adaptable and shows initiative

• Comfortable working in a fast-paced, team-oriented environment

Education and Experience

• High school diploma or equivalent required

• 1–3 years of experience in a receptionist, administrative, or office support role

• Proficiency in Microsoft Office (Outlook, Word, Excel)