Billing and Compliance Engineer at Lively Homes in Delhi / NCR

We are looking for an experienced Billing & Compliance Engineer who can independently manage project billing, measurements, client documentation, subcontractor billing, MIS and statutory compliance, payment follow ups and tracking across multiple sites in Delhi NCR.

The candidate should be well-organized, proactive and capable of keeping complete and accurate records of all measurements, RA bills, invoices, supporting documents, submissions and compliance requirements.

Key Responsibilities

Billing & Measurement-

• Prepare, check and submit RA Bills, final bills and client invoices.
• Take, verify and maintain site measurements and prepare detailed measurement sheets.
• Maintain MBs / Measurement Sheets / Joint Measurement Records and ensure proper client certification.
• Track quantities executed against BOQ, Work Orders and approved rates.
• Prepare BOQ reconciliation, quantity reconciliation and rate analysis wherever required.
• Verify subcontractor/vendor bills against actual site measurements and work completed.
• Maintain complete records of all bills raised, certified, pending and paid.
• Track retention, deductions, advances, recoveries, GST/TDS and other bill adjustments.
• Coordinate with site engineers, clients, consultants and accounts teams for timely certification and payment.

Compliance & Documentation-

• Handle and maintain monthly labour and statutory compliance documentation for ongoing projects.
• Ensure timely submission of required compliance documents to clients/main contractors.
• Maintain records related to PF, ESIC, labour compliance, wages, attendance, contractor compliance and other applicable statutory requirements.
• Coordinate with HR/accounts and external agencies wherever required for compliance.
• Keep track of compliance expiry dates, renewals, licences and required submissions.
• Ensure documents such as PF, ESIC, labour compliance, BOCW-related documents, labour licences, challans, wage records and other applicable statutory documents are available and updated as required
• Ensure project documentation is complete and properly filed for audits and client requirements.
• Document Variations / extra works, Extra item approvals, Delivery challans etc.

MIS & Tracking-

• Prepare regular billing MIS, collection/payment status, pending bill reports and project-wise summaries.
• Maintain a tracker for:
• Bills submitted
• Bills certified
• Bills pending
• Payments received
• Retention
• Outstanding amounts
• Measurements pending
• Compliance pending
• Policies and expiry dates
• Variations / extra works
• Extra item approvals
• Delivery challans
• Maintain proper digital and physical records of all project documents.
• Highlight delays, discrepancies, missing documents and pending approvals to management.

Coordination-

• Coordinate with project/site teams to collect measurements and supporting documents.
• Coordinate with clients/main contractors for measurement verification, bill certification and payment follow-up.
• Coordinate with accounts for reconciliation of bills, receipts and outstanding amounts.
• Ensure all project records are updated regularly and available whenever required. Role & responsibilities
• Follow up with client regarding payment and keep a track of it.

Maintain proper records of:

* Work Orders / Purchase Orders

* BOQs

* Approved drawings

* Measurement sheets

* RA Bills

* Abstract sheets

* Variation statements

* Extra item approvals

* Delivery challans

* Material reconciliation

* Work completion certificates

* Client certifications

* Payment records

* Correspondence and approvals

* Ensure all project documents are properly filed and readily available for audit/reference.

* Prepare documents required for final billing and project closure

Preferred candidate profile

• Minimum 5 years of relevant experience in construction, civil, interior fit-out or contracting industry.
• Strong knowledge of billing, measurement, BOQ and RA billing.
• Experience handling client billing as well as subcontractor/vendor billing.
• Good understanding of construction documentation and labour/statutory compliance.
• Strong Excel skills and knowledge of billing/accounting software.
• Ability to independently manage documentation for multiple projects/sites.
• Strong follow-up, coordination and record-keeping skills.
• Should be comfortable travelling to project sites across Delhi NCR whenever required.
• Must be detail-oriented and capable of working with deadlines.
• Ability to read and understand drawings, BOQs and Work Orders.
• Strong follow-up and coordination skills.
• Good written and verbal communication.