Operations Assistant at Lippes Mathias LLP in Rochester, NY

Summary: Lippes Mathias LLP is one of the nation's 200 largest law firms, offering a supportive work environment and strong benefits. They are seeking an Operations Assistant in their Rochester office to manage office supplies, assist with document management, and support various operational tasks. Responsibilities: - Order office supplies and monitor supply inventory - Stock paper at all printers/copy machines daily - Stock snack bins, coffee bars, monitor and replace toner cartridges - Greet guests and vendors and direct them appropriately - Collect, seal, and stamp outgoing mail using postage meters and envelope sealers - Retrieve, sort, and distribute incoming mail - Maintain general cleanliness of conference rooms and office - Assist Legal Assistants with document management and special support projects, i.e., scanning, copying, filing, etc - Complete pickup/delivery requests and general errands including delivering outgoing mail to the post office - Clean out workspaces and offices for employee departures and arrivals - Assist in firm-wide or office social gatherings, i.e. holiday breakfast and lunch, volunteer opportunities, special events - Coordinate with Human Resources for onboarding of New Hires including updating the Operations Manual - Assist in general IT setup including computers, phones, and docking stations - Other duties as needed Required Qualifications: - Minimum of 1-2 years of professional office experience - Good working knowledge of Microsoft Word, Excel, and Outlook - High accuracy rate and strong attention to detail - Excellent organizational skills - Strong professional communication skills, both oral and written - A positive attitude in all aspects of the role, taking personal responsibility and ownership and always behaving professionally - Reliable attendance - Ability to complete projects with little direction - Ability to use discretion and handle confidential information - Ability to meet deadlines and produce high quality work products - Ability to lift up to 50 pounds - A valid Driver's License and reliable vehicle Preferred Qualifications: - Associate degree preferred - Experience with document management systems such as ProLaw Required Skills: Microsoft Word, Microsoft Excel, Microsoft Outlook, Document Management Systems, ProLaw Benefits: Medical, dental & vision, beginning your first month, Immediate eligibility for 401(k) and profit-sharing plan, Paid parental leave, Long-term disability (firm-paid), Life/AD&D insurance