The Fleet Maintenance Coordinator is responsible for coordinating and executing maintenance and repair activities for fleet assets, ensuring compliance, minimizing downtime, and supporting operational needs. This role manages preventive maintenance schedules, work orders, and vendor relationships while maintaining accurate records in the Fleet Management System (Ultimo and/or Truckmate). A critical aspect of this role is providing approved purchase orders to vendors before maintenance or repair work begins, based on validated estimates, and monitoring estimate-to-actual variance to control costs. Success requires strong organizational skills, attention to detail, and the ability to communicate effectively with internal stakeholders and external vendors in a fast-paced environment.

KEY DUTIES AND RESPONSIBILITIES

• Schedule and coordinate preventive maintenance (PM) and commercial vehicle inspections (CVI) for all fleet assets.

• Set pick-up and delivery appointments based on service and schedule requirements

• Interface with customers to resolve issues and identify improvement opportunities

• Communicate carrier/customer accessorial costs in a timely manner

• Monitor carrier performance and recommend routing changes as needed

• Evaluate carrier alternatives and tender freight based on cost and service requirements

• Maximize profit margins while meeting customer requirements

• Work closely with vendors and internal teams to ensure seamless fleet operations

MINIMUM REQUIREMENTS (KNOWLEDGE, SKILLS, ABILITIES)

• 3–5 years of experience in fleet maintenance coordination or related field.

• Must be bilingual in French and English

• Knowledge of tractors, trailers, chassis, reefers, and gensets.

• Familiarity with DOT/FMCSA or NSC regulations.

• Experience with Fleet Management Systems (Ultimo or Truckmate).

• Strong organizational and communication skills.

• Ability to prioritize and adapt in a fast-paced environment.

• Proficiency in Microsoft Office; experience with reporting tools preferred.

Why Lineage?

This is an excellent position to begin your career path within Lineage! Success in this role enables greater responsibilities and promotions! A career at Lineage starts with learning about our business and how each team member plays a part each and every day to satisfy our customers’ requirements. Beyond that, you’ll help us grow and learn on our journey to be the very best employer in our industry. We’ll ask you for your opinion and ensure we do our part to keep you developing and engaged as we grow our business. Working at Lineage is energizing and enjoyable. We value respect and care about our team members.
 
Lineage is an Equal Employment Opportunity Employer and is committed to compliance with all local laws that prohibit workplace discrimination and unlawful harassment and retaliation.  Lineage will not discriminate against any applicant on the basis of race, color, age, national origin, religion, physical or mental disability or any other protected status.  We are committed to a diverse and inclusive workplace for all. If you are contacted for a job opportunity, please advise us of any accommodations needed to ensure fair and equitable access throughout the recruitment and selection process.

Benefits
Lineage provides safe, stable, reliable work environments, medical, dental, and basic life and disability insurance benefits, RRSP matching and paid time off.

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