Office Administrator at LifeStraw in Baltimore, MD

OFFICE ADMINISTRATOR

Job Title: Office Administrator                                                                   

Department: Human Resources

Reports to: Sr. Director of HR                                                                                                                                                                                         Location: Baltimore, MD

About LifeStraw:
LifeStraw is dedicated to providing safe and accessible drinking water worldwide. We are a mission-driven organization that combines innovation, sustainability, and community impact. We are seeking a highly organized and proactive Office Administrator to support our operations, HR processes, and overall office efficiency.

Position Overview:
The Office Administrator will manage daily administrative operations, provide light HR support, and maintain a professional and organized office environment. This role requires exceptional organizational skills, attention to detail, and the ability to prioritize multiple responsibilities in a fast-paced environment.

Key Responsibilities:

Office & Administrative Duties

• Oversee office responsibilities, including mail distribution, courier access, and visitor coordination.
• Order and manage office supplies, kitchen items, and restock schedules.
• Coordinate travel arrangements and meeting logistics for staff or leadership.
• Manage meetings, internal and external events.
• Submit purchase orders and track office-related expenses.
• Liaise with vendors for office maintenance, cleaning, repairs, and deliveries.
• Coordinate lunch orders, grocery stock, and catering for team events or working sessions.

• Coordinate onboarding logistics, including new hire orientation scheduling.
• Maintain records and personnel files, both physical and digital.
• Input and update data in the HRIS; run basic reports as needed.
• Draft employee communications related to policies, benefits, and engagement initiatives.
• Help organize and track performance review cycles, employee check-ins, and auditing reviews.
• Monitor and update compliance documentation (handbooks, training logs).

Qualifications:

• Proven experience in office administration or a similar administrative role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience with HR processes or HRIS systems is a plus.
• Excellent organizational, communication, and interpersonal skills.
• Ability to manage multiple priorities and meet deadlines with minimal supervision.
• Strong attention to detail and problem-solving skills.
• Experience in a mission-driven or non-profit organization is a plus.

Competencies:

• Professionalism and discretion with confidential information.
• Collaborative team player with a proactive mindset.
• Adaptable, flexible, and able to thrive in a dynamic work environment.
• Strong initiative with a focus on continuous improvement.