Event Coordinator

Location: Lynchburg, VA

The Event Coordinator for University Events Office is responsible for overseeing the planning, coordination and execution for all events at Liberty University. This role oversees the event logistics, facility scheduling, customer support, and onsite support to ensure high-quality experiences that align with institutional standards. The Event Coordinator is responsible for meeting with their customers to assist with logistical planning for events, including creating event layouts, events and adhering to facility safety standards. The event coordinator serves as primary liaison between the university and outside organizations and individuals.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES

• Develop and cultivate relationships with on-campus and external customers.
• Oversee scheduling, logistical planning, and special resource coordination for all academic and departmental customers.
• Develop event plans, timelines, layouts, and logistical documentation based on client needs and facility capabilities.
• Maintain accurate records of event requests, including scheduling forms, event contracts and surveys.
• Assist with logistical management of Liberty University’s summer camp programming.
• Ensure all events adhere to university policies, local regulations, safety protocols, and legal requirements.
• Assist with facility management and operations of the Champion Center, Summer Camps & Conferences, Liberty Mountain Conference Center, and Weddings @ LU programming.
• Remain abreast of all events held on Liberty University campus.
• Strictly adheres to Liberty University policies, representing the University in an exemplary manner.
• Works effectively as a team member, embracing and fostering LU’s Christian model and Mission – Training Champions for Christ.

Senior Event Coordinator

• Lead the planning and execution of complex, high-impact events including conferences, athletic events, ceremonies, special programs and VIP functions.
• Assist with data collection, reporting, and assessment metrics related to event materials and event services for client satisfaction.
• Conduct pre-event planning meetings and post-event evaluations to ensure continuous improvement.
• Provides guidance, training and mentorship to Event Coordinators and support staff.
• Assist leadership with onboarding and training initiatives for new staff.
• Contribute to development and improvement of event management processes, procedures and service standards.

SUPERVISORY RESPONSIBILITIES

Event Coordinator

• Minimal supervisory responsibilities.

Senior Event Coordinator

• Supervise 10-15 student workers, CSER staff, and all interns staff.
• Lead divisional team operations and task items.
• Assist with onboarding and training for new team members.
• Oversee complex and high impact events and logistics.

QUALIFICATIONS AND CREDENTIALS

Education and Experience

• Four-year college degree in business, event management or sport management or professional work experience preferred. Well-developed interpersonal communications skills and familiar with standard Microsoft Office computer software. Have knowledge and experience coordinating and organizing events, summer programing and or managing facilities.

• To obtain LU-approved driver certification, individuals must be 21 years of age or older, possess a valid driver’s license with a minimum of five (5) years of documented driving history, and maintain a clean driving record.

• Senior Event Coordinator

• 2 years or more event logistics or event planning

ABILITIES AND COMPETENCIES ESSENTIAL TO THE FUNCTION OF THE JOB

Communication and Comprehension

• Ability to effectively communicate both verbally and in writing to convey clear, well articulated information.
• Ability to understand, speak, and write English in order to convey messages and correspond in an articulate and professional manner.
• Possess public communication skills that allow professional representation of Liberty University.
• Strong organizational skills.
• Excellent Computer skills.

Problem Solving

• Intuitively able to reason, analyze information and events, and apply judgment in order to solve problems of both a routine and complex nature.

Physical and Sensory Abilities

• May be required to travel to local and off campus locations.
• Frequently required to sit to perform deskwork or type on a keyboard for extended periods.
• Regularly required to hear and speak in order to effectively communicate orally.
• Regularly required to stand, walk, and climb stairs to move about the campus.
• Handle materials, reach overhead, kneel or stoop in order to conduct business.
• Regularly lift 10 or fewer pounds.

WORKING CONDITIONS

Work Environment

• Fast-paced, customer-oriented environment with frequent interactions with internal and external clients.
• Evening and weekend availability required based on event schedules.
• On-your-feet onsite coordination during event days, including walkthroughs and support tasks.
• The working environment in which one will typically perform the essential functions of this position is within merchant business environment and climate-controlled office setting. It is well lit, and noise level is moderate.

Driving Requirements

Use of one’s personal vehicle (or LU vehicles) is required for travel in the performance of the essential functions of this position. Proof of a valid Virginia driver’s license, an acceptable DMV record, and liability insurance is required.

Time Type

Full time

Location

Onsite

Pay Range

Compensation is determined based on factors such as qualifications, experience, education, skills, and certifications, along with University needs and external market conditions. Market benchmarks may be used, as appropriate, in combination with internal equity to ensure pay is fair and aligned with the broader compensation structure.

The position may also be eligible for comprehensive benefits, including health insurance, retirement plans, and tuition assistance.

$19.23 - $24.04

The University is an Equal Opportunity Employer. We believe it is our moral and legal obligation to meet the responsibility of ensuring that all management practices regarding employees are conducted in a nondiscriminatory manner. In compliance with Title VII of the 1964 Civil Rights Act, and other applicable federal and state statutes, all recruiting, hiring, training, and promoting for all job classifications will be administered without regard to race, color, ancestry, age, sex, national origin, pregnancy or childbirth, disability, military veteran status or other applicable status protected by law, including state of employment protected classes. It is, therefore, our policy and intention to evaluate all employees and prospective employees strictly according to the requirements of the job. All personnel related activities such as compensation, benefits, transfers, job classification, assignments, working conditions, educational assistance, terminations, layoffs, and return from layoffs, and all other terms, conditions and privileges of employment will be administered without regard to race, color, ancestry, age, sex, national origin, pregnancy or childbirth, disability, military veteran status or other applicable status protected by law, including all applicable state of employment protected classes. The University is a Christian religious-affiliated organization; and as such, is not subject to religious discrimination requirements. The University’s hiring practices and EEO discrimination practices are in full compliance with both federal and state law. Federal law creates an exception to the “religion” component of the employment discrimination laws for religious organizations (including educational institutions), and permits them to give employment practice preference to members of their own religious beliefs.