Administrative Assistant at LexisNexis… · USA -…

Summary: LexisNexis Risk Solutions is a key partner in the assessment of risk, particularly within the Government vertical. The Administrative Assistant role provides comprehensive administrative and operational support to senior leaders, ensuring efficient office operations and facilities readiness. Responsibilities: - This is a fully onsite role requiring presence in the office 5 days per week (Monday-Friday) to support leadership needs, facilities operations, and employee experience - Oversee day-to-day office operations and facilities readiness, including workspace and conference room utilization - Conduct routine inspections; coordinate maintenance and resolve facility issues promptly - Manage office services, supplies, and vendor relationships to maintain availability and cost efficiency - Coordinate meeting logistics, including room setup/technology readiness and catering for onsite events - Administer security and badging/access processes for employees, visitors, and contractors in line with policy - Manage Vice President calendars and scheduling, including prioritization and conflict resolution - Arrange Vice President travel and itineraries; prepare and submit expense reports as needed - Develop and refine executive-level presentations for senior leaders - Provide general administrative support and perform other duties as assigned Required Qualifications: - High School Diploma Required - Specialized and/or multi-skilled capabilities developed through job-related training and significant on-the-job experience - Ability to work with a limited degree of supervision and manage competing priorities - Skilled in administrative, facilities, and operational processes, procedures, and systems; or deep expertise in a specialized area - Proficient in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint, Teams) - Ability to maintain professionalism and discretion when supporting senior leadership - Detail-oriented with strong organization and follow-through - Clear, professional communication and relationship-building across teams and with external partners - Sound judgment and practical problem solving, including identifying and resolving atypical issues - Ability to understand how administrative support integrates with broader organizational objectives - Comfort working with frequent interaction across executives, employees, facilities vendors, and security partners - Focus on improving efficiency and recommending changes that enhance office effectiveness Required Skills: Microsoft Outlook, Microsoft Excel, Microsoft Word, Microsoft PowerPoint, Microsoft Teams, Facilities Management, Office Operations, Vendor Management, Calendar Management, Travel Coordination, Expense Reporting, Executive Presentation Development, Security and Access Management