Conference Services Intern at Leidos in Reston, VA

Summary: Leidos is seeking a motivated and detail-oriented college student to join our Real Estate & Workplace Solutions Team as a Conference Services Intern. The Intern will gain hands-on experience in planning, organizing, executing, and supporting a wide variety of meetings, conferences, and special events, contributing to impactful projects that enhance the workplace and customer experience. Responsibilities: - Assist in the planning, scheduling, implementation, and post-event support for Leidos meetings, conferences, and special events - Support and manage logistics for conference facilities, catering, audiovisual services, transportation, and other related details - Collaborate and coordinate with suppliers who provide event-related services - Ensure seamless event execution and vendor/supplier performance that aligns with estimated costs and contract terms - Conduct research on current event trends, best practices, and innovative solutions to enhance event experiences - Support data collection and analysis to inform event strategy and measure success - Prepare and maintain event documentation, including soft and hard-copy files, meeting request forms, run-of-shows, budgets, vendor contracts, planning correspondence, attendee/post-event reports, survey results (when applicable), and payments/reconciliations - Assist with general administrative duties such as conference room searches/scheduling, email and planning correspondence, etc - Provide support for meetings and events by participating in on-site attendee registration or badge pick-up, conference room set-up or placement of VIP materials (e.g., Leidos branded notepads, pens, etc.), troubleshooting facility/services issues, etc - Collaborate closely with other members of the Conference Services and Soft-Services team (e.g., Conference Center Manager, AV Technicians, Catering/Flik staff, Facilities Managers, Security personnel, Concierge and Mailroom staff, etc.) to ensure a smooth and successful experience for all participants Required Qualifications: - Currently pursuing a bachelor's degree from an accredited college or university in Conference/Event Management, Communications, Hospitality, Tourism, General Business, or a related field - Experience working with Microsoft Office Platforms such as Excel, Outlook, etc - Ability to communicate verbally and in writing effectively and efficiently to a wide range of audiences - U.S. Citizenship required Preferred Qualifications: - Knowledge of software systems, such as Cvent and/or Social Tables, is a plus Required Skills: Event Coordination, Microsoft Office Important Skills: Cvent, Social Tables