Operations & Facilities Coordinator at Legal Aid of… · Columbus

Description

Legal Aid of Southeast and Central Ohio (LASCO)’s mission is to provide civil legal aid and advocacy to overcome unfairness and injustice, reduce poverty, and increase opportunity. LASCO has a long-standing history of being committed to searching out the patterns, causes of, and solutions to the repetitive and fundamental legal problems facing low-income Ohioans and pursuing the legal recourse needed to address those problems. Since 1966, our organizations have helped thousands of Ohio’s poor obtain and keep housing, secure public benefits, worked with families to gain and maintain economic stability, and helped domestic violence survivors to live free of fear and abuse and to obtain the resources needed to sustain themselves and their children.

The Operations & Facilities Coordinator will be primarily responsible for providing administrative and technical assistance to the Chief Operations Officer, supporting the needs of the organization. This role also provides administrative support to the Executive Director and the Human Resources team and must exercise independent judgment, communicate clearly and thoughtfully, and support progress toward organizational goals.

Are You Someone Who:

• Take pride in completing tasks accurately, timely, and precisely?
• Has a willingness to try and aptitude to learn new things?
• Is motivated, professional, and customer service focused?
• Enjoy a well-organized agenda?
• Works well within a collaborative, team-driven, and goal-based environment?
• Can communicate verbally and in writing with a wide range of people?
• Is agile and able to respond effectively to the changing needs of a growing organization?
• Creates processes to increase work efficiencies and systems to work smarter, not harder?
• Engages in continuous learning to evolve personal skill set?
• Is attentive, persistent, and able to creatively adapt to dynamic situations?
• Do you have high standards of integrity, authenticity, self-confidence and willingness to roll up your sleeves to get the job done?
• Promotes a culture of high performance and continuous improvement that values learning and quality?
• Is dedicated to improving the lives of low-income individuals in our communities?

Requirements

You Will:

• Monitor inventory of Columbus office supplies, placing orders, and organizing supply rooms.
• Coordinate staff business card and name plate orders.
• Serve as the point person for the Columbus Office maintenance and building contacts including communications regarding issues and needed repairs.
• Maintain subscriptions for electronic and hard copy legal resource materials including Westlaw enrollment for staff.
• Support the Operations Department with the logistics in the office building.
• Provide administrative support for the Executive Director including maintaining and updating LASCO Board member contact information, preparing and mailing materials for Board meetings, ordering food for in-person meetings, and maintaining records in accordance with agency guidelines.
• Assist in setting up conference rooms for meetings, including arranging tables and chairs and performing post-meeting room reset and organization.
• Routinely handle sensitive information including legal documents, privileged client information, personnel records, financial and organization documents.
• Assist with reviewing closed client files for compliance and maintaining closed case files in both onsite and offsite storage.
• Serve as backup support for staff responsible for receipt and processing of client trust funds and documents.
• Assist in sending fundraising letters as necessary.

You Have:

• Demonstrated relevant professional experience in office management and building maintenance.
• Demonstrated ability to collaborate, take initiative and work independently.
• A positive attitude, ability to take initiative and drive to do things well.
• Ability to anticipate needs and navigate problems with a creative, practical approach toward reaching successful resolution.
• Ability to prioritize workload to manage time, tasks and meet deadlines in a dynamic environment.
• Ability to develop and maintain professional relationships with funders, members of the community and other internal and external partners.
• Proficient skills across the Microsoft Office Suite (Outlook, Excel, and PowerPoint).
• Ability to increase efficiencies in individual work and team processes.
• Ability to exercise sound judgment and discretion.
• Excellent communication skills, both orally and written, with diverse audiences.
• A commitment to access for all people with a wide variety of lived experiences both internally and externally.
• Strong work ethic with an eye for detail.
• English language proficiency is essential and Spanish/English bilingual skills are a plus. Additional languages – even better.
• Two-year or four-year degrees are strongly preferred. High school diploma or equivalent required.
• Legal authorization to work in the United States.
• Prior Legal Aid or related work experience a plus, but not required.

Other Details:

• It is the policy of LASCO not to discriminate against any employee or applicant for employment because of race, color, religion, sex, sexual orientation, gender identity or expression, marital status, national origin, disability, age, ancestry, and military status or any other characteristic protected by law.
• This full-time, exempt position reports to the Chief Operations Officer and requires some travel throughout the service area. The position is based in the Columbus office.
• Salary begins at $52,000 & up and is dependent upon level of experience.
• LASCO offers an excellent comprehensive benefits package, currently including an employer funded HRA (up to $12,000), employer-paid employee dental and vision insurance, a language skills differential ($2,500-$3,500 annually), paid vacation, sick and holiday time, and ongoing training and development opportunities.

To Apply: Submit resume, references, and letter of interest.