Technical Document & Data Control Specialist… at Learntastic · Remote

Position Overview Production-facing owner of controlled engineering documentation and ERP master data for heavy gauge thermoforming programs (returnable packaging preferred). Ensures SolidWorks/EPDM released specifications and NetSuite item masters, BOMs, routings, notes, and work order packets are accurate and at the latest approved release prior to production work order release— then maintained throughout the production lifecycle. Administers Engineering Change Requests/Orders and deviations by routing approvals, tracking progress, and ensuring implementation and closure. Provides immediate support to plant questions during normal business hours and participates in daily production cadence to eliminate documentation-driven downtime and errors.

Key Responsibilities Engineering Documentation Control (EPDM / SolidWorks) • Prepare, revise, and re-release SolidWorks drawings, layouts, and specifications used for production-released manufacturing. • Maintain EPDM/PDM records and metadata (cards), ensuring correct revision, release state, and traceable history. • Manage redlines, legacy drawing cleanup, and controlled re-release activities across a large installed base of production molds. • Execute quick-turn drawing edits, controlled release timing, and distribution to stakeholders to support urgent production needs. • Validate print/release accuracy and ensure correct revision content is included in production packets and distributed appropriately. • Prepares for and participates in Production Launch Error Proof meetings, presenting required information for stakeholder review and signoff before shop packet release. ERP Administration (NetSuite Master Data) • Create and maintain NetSuite item master’s for manufactured and purchased components, ensuring accurate descriptions, attributes, and revision alignment. • Build and maintain BOMs, routings, routing notes, work instructions and packaging instructions to support correct production execution. • Perform BOM and inventory hygiene to ensure work order BOMs reflect all required run components (e.g., logos, inserts, plugs, packaging pallets/lids/covers, and other required items as applicable). • Coordinate work order refresh/reprint when ERP data changes are required, ensuring the floor is working from the latest approved packet. • Maintain accuracy between EPDM released documentation and NetSuite records to prevent ERP–drawing “revision drift.” Change Control (ECR / ECO / EC) and Deviations • Administer the Engineering Change process end-to-end: review submissions, route approvals, notify owners, track progress, and document completion. • Manage evidence folders and change records, ensuring compliance to ISO 9001:2015 document control and traceability expectations. • Drive implementation of approved changes in both EPDM/drawing systems and NetSuite, ensuring effective communication and release readiness. • Initiate and route deviations; confirm correct classification (temporary vs. permanent), obtain approvals, and document closure/effectivity. Production Readiness and Cross-Functional Coordination • Attend daily production meetings / engineering-production cadence and align documentation priorities to production schedule needs. • Support work order release readiness through packet reviews and cross-functional coordination (Engineering, Planning, Purchasing, Quality, Production). • Close documentation gaps for launches and urgent production needs (e.g., logos, inserts, plugs, packaging components, approvals, release/print issues). • Provide responsive technical support to manufacturing, planning, purchasing, quality, and engineering teams related to production-released specifications. External / Offsite Communication (as applicable) • Communicate clear requirements to external plants/suppliers/offsite facilities as needed (e.g., verifying tool logos, component availability, documentation required to run). • Respond to customer/sales requests for dimensions/specifications by referencing controlled documentation and clarifying released vs. estimated information.

Desired Qualifications • 3–5 years’ experience supporting heavy gauge thermoforming in a production environment (returnable packaging strongly preferred). • Strong proficiency with SolidWorks (drawings, revisions, release discipline). • Strong proficiency with NetSuite (item masters, BOMs, routings, routing notes, packet- impacting data). • Working experience with EPDM/PDM release workflows, revision control, and document metadata. • Demonstrated experience working within ISO 9001:2015 requirements for document control and engineering change control. • Proficiency with Microsoft Excel and Teams for trackers, audits, and cross-functional coordination. • Ability to support production questions with urgency and accuracy during normal business hours; strong follow-through to closure. • Proficiency with ECR database administration (workflow configuration/support, evidence folder structure, reporting). • Demonstrated experience cleaning up and maintaining legacy CAD and ERP data at scale (high tool count / high change volume).

Work Environment + Language Requirements • Global remote position (must be outside U.S.) • Fluency in the English language; written and verbal proficiency (B2 level minimum on CEFR scale) • Reports to a U.S.-based Engineering Manager

This is a remote opportunity.