Executive & Office Operations Coordinator at Leap Group · Louisville

💎 Who is the Executive & Office Operations Coordinator?

The Executive Operations Coordinator is a highly trusted operational support role that helps keep the day-to-day business operations for all businesses owned and/or managed by company leadership running smoothly across office operations, leadership support, and administrative coordination.

This person serves as a central point of coordination for our Louisville office while also supporting company leadership with a variety of executive assistant and operational support responsibilities. The ideal candidate is proactive, detail-oriented, emotionally intelligent, and highly dependable -- someone who naturally notices what needs attention and takes ownership without waiting to be asked.

This role is ideal for someone who enjoys variety in their work, thrives in fast-moving environments, and can confidently balance structure, responsiveness, professionalism, and discretion.

In this role, you can expect to:

• Support day-to-day office operations, organization, vendor coordination, supply management, mail/shipping logistics, and general office functionality.
• Serve as a welcoming and professional in-office presence for employees, candidates, clients, and visitors.
• Provide executive and personal administrative support to Leap’s owners, including scheduling coordination, purchasing, expense support, personal errands, vendor coordination, document preparation, reservations, and other high-priority requests.
• Support Leap’s People Operations function, particularly by conducting administrative tasks related to recruitment, onboarding, and offboarding workflows.
• Assist with operational and administrative coordination across departments as business needs evolve.
• Support bookkeeping and administrative tasks related to building/property operations and vendor coordination.
• Provide on-site vendor support / oversight and/or tenant coordination as it relates to building and other property operations and businesses managed by company leadership.
• Assist with special projects, operational follow-through, and miscellaneous business support tasks requiring accuracy, organization, and discretion.
• Proactively identify areas where support, organization, or follow-through is needed and take initiative to improve them.

📚 What do You Need?

• Ability to work onsite M – F in our Louisville office (J-Town area)
• 3+ years of experience in an administrative, office management, executive assistant, operations coordination, or similar support role.
• • Experience supporting leaders or executives in a professional environment preferred.
• Strong organizational skills with exceptional attention to detail and follow-through.
• Proven ability to manage multiple priorities, shifting requests, and time-sensitive tasks with professionalism and composure.
• High degree of ownership, initiative, and self-direction.
• Strong judgment, discernment, and emotional intelligence when handling sensitive information and interacting with leadership.
• Confidentiality and discretion in handling sensitive information.
• Excellent written and verbal communication skills.
• Comfort working in a fast-moving, collaborative environment where priorities may shift quickly.
• Enthusiastic about technology and experienced in platforms like Microsoft Office, Slack, Adobe, AI tools, and scheduling tools.

Important note: if you think you have what it takes to be a great in this role but don't necessarily meet all of these qualifications, please still apply! While we work hard to eliminate unnecessary requirements from our job ads, our teams and needs are constantly evolving, and we'd always love the opportunity to connect and see what might be a fit.