Sales and Marketing Administrative Assistant at LCS in Des Moines, IA

Summary: LCS is a dynamic organization dedicated to enhancing the lives of seniors. They are seeking a Marketing & Sales Administrative Assistant to support day-to-day operations through report creation, meeting coordination, and onboarding new team members. Responsibilities: - Assists with the preparation of expenses reports for team members - Reconciles and audits the various marketing department budgets and processes invoices - Manages email distribution lists and senior living community assignments - Serves as division administrator for the SharePoint site and contract management - Assists with the onboarding of new corporate marketing team members and the disengagement of departing team members - Schedules and manages team and division meetings, including coordinating with internal and external participants, distributing meeting materials, and handling meeting logistics - Leads conference coordination for Business Development team, including conference registration, travel coordination, gathering presentation materials and meeting scheduling - Provides assigned tasks as a part of the corporate office administrative team, including printer and meeting room monitoring, telephone roll-over and backup receptionist duties for corporate office receptionists - Serves as a technology expert, including Salesforce CRM, Microsoft Office, Canva, and other systems - Provides assistance with the development, proofreading, editing and formatting of Power Point presentations, reports, templates and other documents - Provides support to sales training and education initiatives, including assembling training materials, managing training logistics and other support, as needed - Provides administrative support to the bi-annual LCS Sales Conference - Supports event planning and execution for company-wide events as needed - Leverages AI to streamline processes for the marketing team where applicable - Completes marketing projects assigned for Corporate Marketing, Community Marketing, Market Research, and Data Analytics teams Required Qualifications: - Highly organized, proactive and tech savvy - Strong proficiency in Microsoft Office Suite - Strong proficiency in Salesforce CRM - Experience with general administrative duties - Excellent communication skills, oral and written - Excellent interpersonal skills - Top-notch customer service and hospitality focus - Impeccable attention to detail and organizational skills - Ability to balance multiple priorities and meet deadlines - Self-starter who regularly takes initiative on projects and tasks - Willingness to receive and use direction, feedback or constructive criticism - Uses discretion in working with sensitive and/or confidential information Preferred Qualifications: - CRM experience strongly preferred - Ability to craft corporate-ready communications - Experience with marketing, sales and communications beneficial - Experience leveraging AI to create more efficient processes strongly preferred - Some experience with graphic or visual design preferred Required Skills: Microsoft PowerPoint, Microsoft Excel, Microsoft Word, Salesforce CRM, SharePoint, Canva, AI process automation Benefits: Competitive pay, great benefits and vacation time., Medical, Dental, Life insurance, Disability, 401(K) with company match, Paid parental leave