Facilities Coordinator II/III at Lawrence… · Livermore

Company Description

Join us and make YOUR mark on the World!

Lawrence Livermore National Laboratory (LLNL) has turned bold ideas into world-changing impact advancing science and technology to strengthen U.S. security and promote global stability.

Our mission spans four critical national security areas nuclear deterrence, threat preparedness, energy security, and multi-domain defense empowering teams to take on the toughest challenges of today and tomorrow. With a culture built on innovation and operational excellence, LLNL is a place where your expertise can make a real impact.

Job Description

We have multiple openings for Facilities Coordinators II/III to support the Director's Office/Operations & Business, Physical Life Sciences and/or other organizations, as needed. You will be responsible for work control functions and support related to the safe and efficient operation of facilities operated by Lawrence Livermore National Laboratory which may include offices, industrial facilities, scientific and research laboratories, and emergency services facilities. You will perform technical and administrative duties in support of tenants, facility maintenance, construction projects, sponsor deliverables, and facility operations or similar facility support activities. This position is in the Facility Management Division within the Infrastructure Engineering and Operations Department and may require working at Site 300 in Tracy, California.

This position requires full-time on-site presence due to the nature of the work.

This position will be filled at either level based on knowledge and related experience as assessed by the hiring team. Additional job responsibilities (outlined below) will be assigned if hired at the higher level.

You will

• Provide general technical and administrative duties in support of facility management in connection with tenant support, safety compliance, facility maintenance, and construction projects.
• Coordinate work control functions including plan and coordinate workforce, facility activities, and materials/equipment acquisition support and solve moderately complex technical problems.
• Coordinate and prioritize multiple concurrent tasks associated with facility-related activities of crafts, contractors, vendors, project managers, construction managers, Environment, Safety and Health (ES&H) teams, Radioactive & Hazardous Waste Management, Environmental Functional Area, and residents.
• Coordinate the procurement, installation, modification, and repair of equipment and facilities.
• Conduct facility assessments, walk-throughs, inspections, and work observations for compliance with security, ES&H policies, and good housekeeping practices; assist in annual space utilization and storm water pollution protection surveys; report issues to the facility manager and program personnel; correct hazards or potential hazards when authorized to do so.
• Implement established roof access processes using various communication mechanisms: verbal, written, and electronic.
• Update key plans, report new equipment installation locations and provide warranty and operation manual information on new equipment to the Documentation & Permits Group.
• Interact with facility management, service providers, and facility tenants on day-to-day service needs for offices, industrial facilities, scientific and research laboratories, and emergency services facilities. Review and clarify the scope of work requests for maintenance and repair.
• Perform other duties as assigned.

Additional job responsibilities, at the 536.3 level

• Provide advanced combination of technical and administrative duties in support of facility management in connection with tenant support, safety compliance, facility maintenance, and construction projects.
• Act as a primary point of contact between facility management, service providers, and facility tenants on day-to-day service needs for laboratory and critical services facilities.
• Coordinate and schedule facility/construction activities to meet programmatic requirements.

Qualifications

• Ability to secure and maintain a U.S. DOE Q-level security clearance which requires U.S. citizenship.
• Associate degree in a technical field or equivalent combination of education and experience, with some related experience in the field of facility management.
• Intermediate knowledge of building systems and utility systems in office, industrial, and/or laboratory facilities.
• Working knowledge of safety practices as they apply to office and/or industrial facilities.
• Experience solving moderately complex technical problems and ability to make decisions, when necessary, with the assistance of established guidelines, techniques, and procedures.
• Proficient with personal computers and standard software (e.g. Microsoft Word, Excel, PowerPoint, email, calendars) and web browsers.
• Advanced verbal and written communications skills to interact effectively with co- workers, building residents, management, other internal organizations, vendors, outside suppliers, and contractors.
• Proven interest and ability to independently and proactively acquire new knowledge and skills.

Additional qualifications at the 536.3 level

• Significant experience in the field of facility management.
• High-level knowledge of building systems and utility systems in office, industrial, or laboratory facilities. Experience reading and interpreting construction plans and utility drawings.
• High-level knowledge of safety and security practices as they apply to specialized and hazardous facilities.

Qualifications We Desire

• Significant experience with facility maintenance, construction trades, or building operations.
• Significant experience initiating and coordinating work orders; assessing maintenance and repair needs.

Pay Range

$43.55 - $53.36 Hourly for the 536.2 level

$52.23 - $63.97 Hourly for the 536.3 level

This is the lowest to highest salary we in good faith believe we would pay for this role at the time of this posting. An employee’s position within the salary range will be based on several factors including, but not limited to, specific competencies, relevant education, qualifications, certifications, experience, skills, seniority, geographic location, performance, and business or organizational needs.

Additional Information

#LI-Onsite

Position Information

This is a Career Indefinite position, open to Lab employees and external candidates.

Why Lawrence Livermore National Laboratory?

• Included in 2026 Best Places to Work by Glassdoor!
• Flexible Benefits Package
• 401(k)
• Relocation Assistance
• Education Reimbursement Program
• Flexible schedules (*depending on project needs)
• Our values - visit https://www.llnl.gov/inclusion/our-values

Site 300

Site 300 is an experimental test site operated by LLNL. Situated on 7,000 acres in rural foothills approximately six miles southwest of downtown Tracy and 15 miles southeast of Livermore, Site 300 hosts approximately 200 employees with expertise in such fields as engineering, chemistry, biology, and environmental restoration. Employees assigned to work at Site 300 may be exposed to the organism that causes San Joaquin Valley Fever (coccidioidomycosis*).*

Security Clearance

This position requires a Department of Energy (DOE) Q-level clearance. If you are selected, we will initiate a Federal background investigation to determine if you meet eligibility requirements for access to classified information or matter. Also, all L or Q cleared employees are subject to random drug testing. Q-level clearance requires U.S. citizenship.

Pre-Employment Drug Test

External applicant(s) selected for this position must pass a post-offer, pre-employment drug test. This includes testing for use of marijuana as Federal Law applies to us as a Federal Contractor.

Wireless and Medical Devices

Per the Department of Energy (DOE), Lawrence Livermore National Laboratory must meet certain restrictions with the use and/or possession of mobile devices in Limited Areas. Depending on your job duties, you may be required to work in a Limited Area where you are not permitted to have a personal and/or laboratory mobile device in your possession. This includes, but not limited to cell phones, tablets, fitness devices, wireless headphones, and other Bluetooth/wireless enabled devices.

If you use a medical device, which pairs with a mobile device, you must still follow the rules concerning the mobile device in individual sections within Limited Areas. Sensitive Compartmented Information Facilities require separate approval. Hearing aids without wireless capabilities or wireless that has been disabled are allowed in Limited Areas, Secure Space and Transit/Buffer Space within buildings.

How to identify fake job advertisements

Please be aware of recruitment scams where people or entities are misusing the name of Lawrence Livermore National Laboratory (LLNL) to post fake job advertisements. LLNL never extends an offer without a personal interview and will never charge a fee for joining our company. All current job openings are displayed on the Career Page under “Find Your Job” of our website. If you have encountered a job posting or have been approached with a job offer that you suspect may be fraudulent, we strongly recommend you do not respond.

To learn more about recruitment scams: https://www.llnl.gov/sites/www/files/2023-05/LLNL-Job-Fraud-Statement-Updated-4.26.23.pdf

Equal Employment Opportunity

We are an equal opportunity employer that is committed to providing all with a work environment free of discrimination and harassment. All qualified applicants will receive consideration for employment without regard to race, color, religion, marital status, national origin, ancestry, sex, sexual orientation, gender identity, disability, medical condition, pregnancy, protected veteran status, age, citizenship, or any other characteristic protected by applicable laws.

Reasonable Accommodation

Our goal is to create an accessible and inclusive experience for all candidates applying and interviewing at the Laboratory. If you need a reasonable accommodation during the application or the recruiting process, please use our online form to submit a request.

California Privacy Notice

The California Consumer Privacy Act (CCPA) grants privacy rights to all California residents. The law also entitles job applicants, employees, and non-employee workers to be notified of what personal information LLNL collects and for what purpose. The Employee Privacy Notice can be accessed here.