Executive Assistant at Launch It Consulting in Hybrid - Bengaluru

Description: Be a part of our success story. Launch offers talented and motivated people the opportunity to do the best work of their lives in a dynamic and growing company. Through competitive salaries,

outstanding benefits, internal advancement opportunities, and recognized community involvement, you will have the chance to create a career you can be proud of. Your new trajectory starts here at Launch.

What we are looking for: We are Looking for a Business Admin Executive for one of our internal projects.

Role: Business Admin Executive

Location: Bangalore

Years of experience: 5+ Years

Shift: General IST

Responsibilities

Rhythm of Business

• Drive and support team rhythms in partnership with leadership, including all-hands meetings, town halls, leadership reviews, and technical/business reviews (execution, marketing, and metrics)
• Ensure meetings and cadences are well-organized, timely, and effective

Business Operations

• Proactively manage budgets, accounting processes, procurement planning, and vendor relationships
• Partner closely with cross-functional teams such as Real Estate & Facilities (RE&F), HR, Finance, and Procurement
• Identify opportunities to improve operational processes and implement scalable solutions
• Stay current on policy changes and ensure compliance through strong operational hygiene and clear guidance to the team

Executive Support

• Provide end-to-end support for executives, including calendar management, travel planning, expense reporting, and meeting logistics
• Coordinate schedules and logistics for internal and external executive visits across globally distributed teams
• Anticipate leadership needs and enable executives to operate at maximum effectiveness

Team Support & Events

• Plan and execute team events, off-sites, and morale-building activities, managing all end-to-end logistics
• Act as a trusted point of contact for administrative needs such as purchase orders, expense verification, internal tool updates, and procurement of gifts, awards, and mementos
• Stay connected to team sentiment, anticipate needs, and respond quickly while ensuring adherence to corporate policies

New Hires & Workforce Planning

• Ensure new hires are fully set up and productive from day one by proactively managing access, hardware, IDs, and relocation logistics as needed
• Maintain organizational distribution lists, org charts, and reporting structures
• Serve as the single point of contact for onboarding and exit processes and related formalities
• Partner with intern program owners, HR, and managers to support the intern program by coordinating onboarding/offboarding logistics, supporting intern events and demos, and helping ensure program requirements and timelines are met

Asset Management

• Track and manage all physical assets for the team, including procurement, inventory, and distribution in accordance with company policy

Skills:

1) Business Operations & Administrative Support 5+ years supporting leaders or large teams with daytoday operations, coordination, and execution.

2) Event, Logistics & Program Coordination 35 years coordinating meetings, team events, onboarding activities, and crossfunctional logistics.

3) Facilities & Workplace Operations Management — 3–5 years coordinating facilities requests, workspace planning, asset management, and partnering with Real Estate & Facilities (RE&F) and site teams to support daytoday operations.

Qualifications

• Proven experience as an Administrative Assistant or Business Administrator supporting business operations for teams of 100+ employees
• Experience managing rhythm-of-business cadences, executive visits, team events, vendor relationships, procurement, and asset management
• Strong organizational skills, sound judgment, attention to detail, and the ability to operate independently in a fast-paced environment

We are Navigators in the Age of Transformation:

We use sophisticated technology to transform clients into the digital age, but our top priority is our positive impact on the human experience. We ease anxiety and fear around digital transformation and

replace it with opportunity. Launch IT is an equal opportunity employer and considers applicants for all positions without regard to race, color, religion or belief, sex, age, national origin, citizenship status,

marital status, military/veteran status, genetic information, sexual orientation, gender identity, physical or mental disability or any other characteristic protected by applicable laws. Launch IT is committed to

creating a dynamic work environment that values diversity and inclusion, respect and integrity, customer focus, and innovation.

About Company:

Launch IT India is wholly owned subsidiary of The Planet Group (http://www.launchcg.com; http://theplanetgroup.com a US company, offers attractive compensation and work environment for the

prospective employees. Launch is an entrepreneurial business and technology consultancy. We help businesses and people navigate from current state to future state. Technology, tenacity, and creativity fuel

our solutions with offices in Bellevue, Sacramento, Dallas, San Francisco, Hyderabad & Washington D.C. https://www.linkedin.com/company/launch-consulting-group-india/