E-Billing Coordinator at Latham & Watkins in US-CA-San Francisco

Summary: Latham & Watkins is one of the world’s leading global law firms advising businesses and institutions that drive the global economy. The E-Billing Coordinator will be responsible for submitting electronic invoices to clients and ensuring compliance with client and firm guidelines during the submission process. Responsibilities: - Acting as a liaison between billing attorneys, secretarial staff, and clients’ staff regarding electronic billing, as directed - Populating, maintaining, and updating data for assigned clients in the 3E system and clients’ external web applications; ensuring all relevant information is updated and correlated in the firm’s 3E system - Coordinating resubmission of invoices with billing attorneys/secretaries, practice office accounting staff, and client representatives; ensuring corrective action is in place for future submissions - Reviewing clients’ guidelines and other written communication; ensuring compatibility with the firm’s billing policies and resolving any potential discrepancies before live rollout - Assisting E-Billing Supervisors with e-billing systems by adding/removing user accounts, resetting passwords, assigning proper security levels, entering budgets, and updating status reports/matter profiles in various subsystems - Protecting and maintaining any highly sensitive, confidential, privileged, financial, and/or proprietary information that Latham & Watkins retains Required Qualifications: - A high school diploma or equivalent, preferably a bachelor's degree in accounting, finance, or a related field - Knowledge of 3E's E-Invoicing module, preferably - A minimum of one (1) year of experience with the 3E Billing system - A minimum of one (1) year of related experience involving billing processes and practices, preferably - Exhibit the ability to test and troubleshoot multiple e-software applications and identify potential problem areas - Demonstrate familiarity with LEDES formats and knowledge of ASCII and XML formats - Possess knowledge of basic accounting principles Required Skills: 3E Billing system, 3E E-Invoicing module, LEDES formats, ASCII format, XML format, Basic accounting principles, E-billing systems, Invoice submission Benefits: Healthcare, life and disability insurance, A generous 401k plan, At least 11 paid holidays per year, and a PTO program that accrues 23 days during the first year of employment and grows with tenure, Well-being programs (e.g. mental health services, mindfulness and resiliency, medical resources, well-being events, and more), Professional development programs, Employee discounts, Affinity groups, networks, and coalitions for lawyers and staff