Closing Assistant - Montrose at Land Title… · Montrose

The Opportunity

The Closing Assistant drives our real estate transactions, providing the support needed to ensure closings stay on schedule. We are seeking a professional to join our in-office team to manage the closing process from file preparation through disbursement.

In this role, you will navigate the entire lifecycle of a file. You will prepare for closings by collecting property data, clearing title defects, and helping draft settlement statements. After closing, you will balance files, process funds, disburse payments, and record documents.

This position offers the chance to build customer relationships while mastering the technical operations of the title industry. If you thrive in a fast-paced environment, value strong customer service, and take pride in executing details correctly, you will find a rewarding home with us.

This is a fully in-office position, Monday-Friday 8am-5pm.

Why Join Land Title?

At Land Title, we believe our most precious resource is our people. We take a holistic approach to caring for our team, ensuring you have the support you need to thrive. Here is what you can look forward to when you join us:

• Incredible Culture – Step into an environment where everything we do is deeply grounded in our core values of Excellence, Efficacy, Responsibility, Altruism, and Honesty.
• Meaningful Work – Elevate your daily impact by surrounding yourself with passionate professionals. You will collaborate with industry experts who know Colorado real estate laws, customs, and markets inside and out.
• Professional Growth – We are committed to your future. We actively invest in your training and development, providing a variety of avenues for you to continuously grow and expand your professional skills.
• Personal Wellness – We encourage you to live your best life. We champion true work-life balance and provide robust support and resources through our Employee Assistance Program to ensure your overall well-being.
• Opportunities to Serve – Be part of a company that gives back. Our leadership starts at the top—our executive team regularly donates their time to professional and civic organizations that promote and support the communities in which we live and work.

What You’ll Do

As a Closing Assistant, you will be deeply involved in every step of the real estate transaction to ensure a seamless experience for our clients. Your day-to-day responsibilities will include:

• Drive Customer Experience: Enthusiastically greet customers, answer inquiries, and build lasting relationships. You will coordinate daily closing schedules to exceed client expectations and participate in occasional department marketing activities.
• Manage Pre-Closing Operations: Proactively collect property data (payoffs, taxes, HOA), resolve title defects, and satisfy existing liens. You will also review contracts, assist in preparing error-free settlement statements, and organize closing documents according to specific lender instructions.
• Handle Post-Closing & Disbursement: Claim wires, process deposits and cashier's checks, and balance files. You will accurately disburse funds and carefully proofread and record documents with the appropriate state or county agencies.
• Support Team & Operations: Perform official notarial duties, assist in training new team members, and maintain seamless communication across departments to ensure timely file completion. (Note: Overtime may be required during high-volume periods).

What You Bring

To be successful in this role, you will bring a mix of precision, professionalism, and a passion for exceptional customer service. We are looking for candidates who possess:

• Clear Communication: Excellent written and verbal communication skills to effectively guide clients and collaborate with colleagues
• A Customer-First Mindset: Exceptional interpersonal and customer service skills to ensure every client feels welcomed, valued, and supported throughout their closing experience.
• Unwavering Integrity: A demonstrated ability to handle sensitive financial and personal information with the utmost discretion and maintain a strictly high level of confidentiality at all times.
• Strong Organization: Excellent organizational skills to seamlessly manage multiple schedules, files, and tasks in a fast-paced, dynamic environment.

Your Education & Experience

We believe there are specific educational backgrounds and professional experiences necessary or strongly preferred in order to be successful in this position.

Necessary:

• High school diploma or equivalent.
• Proficient in clear, professional communication and writing skills
• Strong computer proficiency and excellent phone communication skills
• Valid Title License or ability to obtain this licensure within 90 days of hire
• Valid Colorado Notary Commission or ability to obtain this licensure within 90 days of hire

Preferred

• Experience in customer service is strongly preferred.

Why You’ll Love It Here

We don't just offer jobs; we offer stable, rewarding careers. To support you both inside and outside the office, Land Title provides:

• Competitive Pay: The base salary for this position is anticipated to be between $47,000 and $52,000 per year.
• Total Wellness: Enjoy top-tier medical, dental, and vision insurance, plus the ultimate convenience of 24/7 Teledoc services.
• Long-Term Security: Build your wealth with Traditional and Roth 401(k) retirement options—complete with a company match. We also provide life insurance and both short-term and long-term disability for your peace of mind.
• Time to Recharge: Rest and recharge with a generous time-off package that includes vacation and sick time, 10 paid holidays, and our exclusive Land Title Paid Leave Program.
• Career Advancement: We invest in your continuous evolution through dedicated training opportunities and an Educational Reimbursement program.
• Beyond the Office: Access confidential, professional support through our Employee Assistance Program (EAP), and enjoy unique industry perks like title and closing reimbursement discounts for your own real estate milestones.

Land Title is an Equal Employment Opportunity employer and all qualified applicants will receive consideration for employment without regard to age, citizenship status, color, creed, disability, ethnicity, genetic information, gender (including gender identity and gender expression), marital status, national origin, race, religion, sex, sexual orientation, veteran status or any other status or condition protected by applicable federal, state, or local laws.