Administrator (UAE National Only) Dubai… at KPMG Lower Gulf · Dubai

Provide administrative support to a department working with a wide portfolio of key clients in UAE and ensure that the department runs smoothly. Ensure that the department is fully supported in terms of their administrative requirements.

Document Management:

• Coordinate document printing, translation, scanning, and courier services. Raise tickets for cheque collection.
• Ensure invoices / important documents are stored on our data servers.

Job code opening:

• Creation of Job codes.
• Review all related documents and details (Budget sheet, Approvals, Risk Conflict, Client Evaluation, Sentinel, Engagement Evaluation, Engagement Letter, MFE, Outlays, Billing & Revenue, Payouts, Sub Tasks, Conflict Check, RM check list, CBC check, CRM etc.)
• Assist with changes to contract / project module as requested by Senior Administrator / Administration Lead.

Billing and Invoicing:

• Responsible for processing all departmental, inter-firm, subcontractor, client & supplier invoices by obtaining necessary approvals and updating reports or tracking systems accordingly.
• Assist with invoice uploads on client portals.
• Carry out any other duties as requested by the Senior Administrator / Administration Lead

Procurement:

• Assist with raising PRs for secondees, travel related and project related specific to subcontractors by obtaining necessary approvals and updating reports or tracking systems accordingly.
• Assist with onboarding of new suppliers/ Sub Contractors

Education requirements:

• Bachelor’s Degree Holder

Work experience requirements:

• Minimum of 1-2 years’ administrative experience preferably within the UAE.
• Prior Administration experience within a professional services firm is preferred