Legal Administrator at Khazna in Dubai, Dubai, United Arab Emirates

We are seeking a Legal Administrator to join our Legal Department, managing legal documentation, contract workflows, and compliance processes. The role will operate the Legal Intake System (LIS), coordinate approvals and execution (CAS and signatures), and act as the key point of contact for internal legal requests. Ensuring accuracy, timeliness, and confidentiality across all legal activities, while maintaining compliance with Delegation of Authority (DoA) and governance standards.

Responsibilities

Legal Administration & Documentation Management

• Manage and maintain legal documents, contracts, and records securely
• Ensure accurate filing, indexing, and retrieval (digital & physical)
• File executed agreements and CAS approvals with proper taxonomy
• Maintain template library and control access
• Support document retention and corporate records compliance
• Develop user guides and FAQs

Document Formatting & Quality Control

• Maintain document formatting standards (Word, TOCs, references)
• Ensure completeness of contract packs (annexures, schedules, etc.)
• Review final PDFs for accuracy, pagination, and quality
• Provide fast, client-ready formatting support

Legal Intake & Triage

• Manage LIS queue: triage, assign, and track requests
• Follow up on missing inputs and resolve system issues
• Monitor and report SLA performance

Contract & Process Coordination

• Support preparation of contracts, NDAs, and legal documents
• Coordinate approvals, signatures, and execution workflows
• Ensure compliance with DoA and CAS requirements
• Liaise with stakeholders to drive timely completion

Compliance & Governance

• Maintain corporate records and statutory documentation
• Track deadlines and flag compliance risks

Stakeholder Management

• Act as key liaison between Legal, internal teams, and external parties
• Manage communications and follow-ups with legal advisors

Reporting

• Prepare reports on legal activities and contract status
• Maintain dashboards and trackers
• Monitor legal spend and budgets

Qualifications

• 2–5 years’ experience in legal administration or corporate legal support (regulated industry experience preferred)
• Strong knowledge of contract management, corporate governance, and compliance processes
• Proficient in MS Office and document management systems
• Highly organized with strong attention to detail, stakeholder management skills, and high standards of confidentiality and integrity