At Kenco Logistics, you’re more than just a team member—you’re part of a company that values innovation, integrity, and a strong commitment to its people. As one of the leading 3PL providers in the U.S., Kenco offers a dynamic and supportive work environment where your ideas matter and your growth is a priority. With a focus on safety, sustainability, and continuous improvement, Kenco empowers employees to make a real impact in the supply chain industry while building rewarding careers. Join a company where your contributions help move the world forward—one shipment at a time.

About the Position

The Spare Parts Specialist is responsible for managing the full spare parts lifecycle, encompassing request intake, sourcing, purchasing, order tracking, inventory management, and fulfillment. This position ensures that customer and internal requests for spare parts, equipment, and materials are received, validated, sourced, ordered, delivered, and processed with accuracy and timeliness. Through disciplined supplier management, rigorous data accuracy, sound inventory practices, and ongoing process improvement, the Spare Parts Specialist supports operational continuity, customer satisfaction, cost control, and the scalable growth of the spare parts business.

Functions

• Receive, review, and validate spare parts and equipment requests, confirming part details, specifications, quantities, and delivery requirements.

• Manage the order lifecycle from receipt through delivery, ensuring timely fulfillment that is in line with customer commitments and internal service agreements.

• Validate all key request information, including part number, description, quantity, equipment model, technical specification, customer/site details, urgency, required delivery date, and billing requirements.

• Clarify incomplete or inaccurate requests with requestors and technical teams to ensure correct sourcing.

• Determine stock status (stocked, non stock, obsolete, or superseded) and flag items requiring technical validation.

• Source parts through approved suppliers, vendor lists, and contracts, comparing quotes, lead times, and terms, and identifying alternates when needed to meet cost, quality, or delivery requirements.

• Create and process accurate purchase orders in the ERP or procurement system.

• Confirm order details, pricing, and delivery dates with suppliers, and communicate confirmations to requestors.

• Track open orders and follow up proactively to prevent delays.

• Monitor shipments and backorders, communicating delays or risks to stakeholders.

• Manage inventory levels, reorder parts, and replenishment to meet demand and working capital targets.

• Support item master data governance and investigate discrepancies, support cycle counts, and correct inventory records as needed.

• Identify opportunities to standardize, automate, and scale the request to delivery process.

• Maintain process documentation and reporting tools that support consistent execution.

• Other duties as required or assigned.

Qualifications

• High School diploma or equivalent combination of education, training and experience required.

• 3 years of related experience and/or training in a parts / service environment.

• Strong understanding of purchase orders, supplier communication, order confirmations, delivery tracking, goods receipt, and inventory transactions.

• Experience using ERP, procurement, inventory management, warehouse management, or order management systems.

• Ability to read and interpret part information, equipment details, supplier quotations, delivery documentation, and basic technical specifications.

• Proficiency with Microsoft Office tools, especially Excel, Outlook, and Teams.

• Strong organizational skills with the ability to manage multiple requests, suppliers, priorities, and deadlines at the same time.

• Clear and proactive communication with requestors, suppliers, customers, and internal stakeholders.

Competencies

• Action Oriented - Taking on new opportunities and tough challenges with a sense of urgency, high energy, and enthusiasm.

• Collaborates - Building partnerships and working collaboratively with others to meet shared objectives.

• Decision Quality - Making good and timely decisions that keep the organization moving forward.

• Optimizes Work Processes - Knowing the most effective and efficient processes to get things done, with a focus on continuous improvement.

• Situational Adaptability - Adapting approach and demeanor in real time to match the shifting demands of different situations.

Travel Requirements

• This position is expected to travel approximately ​25% or less​.

• ​​A passport is not required, but recommended.​

Disclosures

• For California residents – please enter or copy/paste the address below into your address bar to review an important notice regarding Kenco’s privacy policy https://www.kencogroup.com/ccpa-notice-at-collection-for-employees-and-applicants/

• The statements above are intended to describe the general nature and level of work being performed by employees assigned to this job. Other duties may be assigned as needed. The physical demands and work environment described are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Per company policy, all internal job postings expire 14 days from the date they are posted.

Benefits offered:

• Medical insurance including HSA, HRA and FSA accounts
• Supplemental insurance including critical illness, hospital indemnity, accidental injury
• Dental Insurance
• Vision Insurance
• Basic Life and Supplemental Life
• Short Term and Long Term Disability
• Paid Parental Leave
• 401(k)
• Paid Time Off approximately 2 weeks (accrual begins on Day 1 of employment)
• Employer Paid Holidays- 10 days

Kenco strives to provide a supportive, professional environment for all employees. As a part of Kenco, we expect our team to uphold our three key pillars: be honest, serve, and get better. Each should strive for operational excellence, pursue innovation, and want to grow with our company.

Kenco Group is an Equal-Opportunity Employer. All employees and applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status or disability, or any other characteristic protected by law.

Please click the image to download the EEOC ‘Know Your Rights; Discrimination is Illegal’ posting. https://www.eeoc.gov/poster For California residents please enter or copy/paste the address below into your address bar

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)

For California residents – please enter or copy/paste the address below into your address bar to review an important notice regarding Kenco’s privacy policy. https://www.kencogroup.com/ccpa-notice-at-collection-for-employees-and-applicants/