Executive Assistant at KBPR in Los Angeles, CA

KBPR is a premier boutique public relations agency that specializes in delivering exceptional strategies tailored for fashion, lifestyle, and beauty brands. With our extensive experience and industry knowledge, we offer a comprehensive range of services, including brand development, media relations, product placement, influencer marketing, celebrity seeding, social media management, and more.

EXECUTIVE ASSISTANT

Executive & Operational Support

• Manage calendar scheduling, meetings, and call coordination
• Assist with email management and daily communications
• Track tasks, timelines, and project progress across multiple clients
• Maintain organized internal documents, trackers, and systems
• Coordinate travel, appointments, and logistical needs

Campaign & Talent Management Coordination

• Track influencer campaign deliverables and deadlines
• Assist with brand partnership coordination and logistics
• Coordinate product shipments and gifting for creators, editors, and partners
• Maintain campaign and partnership trackers
• Assist with managing creator communications and scheduling

Event & Activation Support

• Assist with sourcing items, vendors, and materials for brand events and activations
• Coordinate logistics for events and production needs
• Help organize production schedules and vendor coordination
• Assist with event preparation and occasional on-site support

Financial & Operational Support

• Assist with preparing and sending client invoices
• Track invoice status and follow up on outstanding payments when needed
• Maintain organized billing and payment records
• Assist with preparing client agreements and internal financial documents

Administrative & Research Tasks

• Research vendors, services, and sourcing requests
• Coordinate orders, deliveries, and operational needs
• Assist with preparing internal documents, decks, and reports
• Ensure tasks and requests are completed accurately and on time

Qualifications

• 2+ years of experience in fashion PR, talent management, influencer marketing, or a similar agency environment
• Experience in a fast-paced PR agency or talent management environment strongly preferred
• Strong understanding of influencer partnerships, brand collaborations, and PR campaign workflows
• Exceptional attention to detail and organizational skills
• Ability to manage multiple priorities in a fast-paced environment
• Proactive and solutions-oriented mindset
• Strong written and verbal communication skills

Tools & Skills

• Google Workspace (Docs, Sheets, Slides)
• Experience managing trackers, timelines, and project workflows
• Comfortable coordinating across multiple clients, creators, and vendors

Role Details

• Full-time, in-person position based in Los Angeles
• Work directly alongside the founder on client campaigns, partnerships, and brand activations
• Opportunity to grow within a fast-growing PR and talent management agency