Receptionist/Facilities Administrative Assistant at Karber… · Phoenix

RECEPTIONIST/FACILITIES ADMINISTRATIVE ASSISTANT Full Time · Location: Phoenix, AZ, US NOW HIRING! Karber Corporation (K CORP) is a full-service mechanical and plumbing contractor. Our projects span data centers, healthcare, manufacturing, schools, aviation, office, and hospitality sectors. We believe that talent comes from all walks of life. Ambition and hard work are the only prerequisites to achieving your goals at K CORP. Whether you aspire to become a highly skilled tradesperson or the president of our company, there are no limits to what you can achieve here! We are seeking a Receptionist/Facilities Administrative Assistant to serve as the welcoming first point of contact for our office while supporting the seamless flow of daily operations. This role manages front desk phone coverage, and key facility needs, including screening and directing calls, sorting, and distributing mail, ordering, and stocking supplies, and helping maintain organized, inviting workspaces. The position also plays a highly visible role in promoting K CORP’s culture by contributing to internal communications and social media content, working closely with HR and leadership. WHAT WE OFFER: • Competitive hourly rate • Comprehensive benefits including Medical, Dental, Vision, Life & AD&D, Critical Care and Disability • 401(k) retirement savings plan with Employer Match Contribution • Paid Time Off & Paid Holidays • Employee Discount Program(s) • Employee Assistance Program (EAP) • A supportive, collaborative, and fun work environment • Opportunities for career growth in a rapidly expanding company OUR CORE VALUES: • We do what’s right: Being ethical and transparent every step of the way. • We show up: Fully for our customers, our business, and each other, every single time. • We take pride: In bringing buildings to life. • We own our actions: And deliver on our promises. • We stay true: Embracing relentless growth and fostering unstoppable collaboration. • We have fun: While being awesome. ESSENTIAL DUTIES: Front Desk & Visitor Management • Greet visitors, vendors, and team members in a professional and courteous manner. • Enforce visitor and employee access protocols.. • Notify team members of guest arrivals and provide general facility information as needed. • Maintain a clean, organized, and professional reception area. Telephone & Communication Management • Answer, screen, and direct incoming telephone calls. • Respond to or escalate inquiries received via email or other inbound channels. • Communicate facility updates, closures, and safety notices per direction from Facilities Management. Facilities Coordination • Submit, track, and follow up on facility service requests (HVAC, lighting, repairs, cleaning, etc.). • Coordinate with building management and contracted vendors to resolve facility-related issues. • Support meeting room readiness including setup, equipment checks, and room resets. • Monitor the overall office environment and report any safety or maintenance concerns. Office & Supplies Management  • Stock and maintain inventory and reorder office, kitchen, bathroom, and front desk supplies. • Receive, log, and distribute mail and packages. • Support equipment maintenance (printers, copiers, etc.) by coordinating vendor service.  Security & Access Control • Administer, keys, or building access codes in accordance with security procedures. • Assist with building safety programs, emergency drills, and incident reporting.  Social Media & Company Presence • Act as a culture ambassador, helping showcase K CORP’s people, projects, and workplace environment.  • Assist with capturing photos, videos, and content for internal communications and social media platforms.  • Collaborate with HR and Leadership on social media posts, employee spotlights, events, and company updates.  • Maintain professional discretion while promoting an authentic and engaging company presence.  • Bring creative ideas to help elevate K CORP’s brand and field/office culture. • Ensure all content reflects company branding and professionalism Administrative & Operational Support  • Provide administrative support to HR, Payroll and general Operations as needed. • Assist with onboarding tasks such as preparing welcome materials, coordinating workspace setup, and supporting orientation activities. • iPad and iPhone device management and set up administration, and point of contact for troubleshooting issues • Maintain records, files, and basic reports (equipment, device, vendor activity, supply usage). • Support coordination of meetings, conference rooms, employee events, and onsite activities. • Arrange catering, prepare meeting spaces, and ensure event readiness as needed. Hospitality & Event Support • Support planning and coordination of meetings, conference rooms, employee events, and onsite activities. • Arrange catering, prepare meeting spaces, and ensure event readiness as needed. WHAT WE ARE LOOKING FOR: Requirements: • High school diploma or equivalent.  • 1–3 years of experience in reception, office administration, facilities support, or a related field. • Ability to operate professionally within a construction‑based work environment • Demonstrated ability to promote company culture and brand through social and internal communications • Proven capability in capturing and producing professional photo and video content • Strong collaboration skills working with HR and leadership on employee, events, and company initiatives • Creative mindset with a commitment to discretion, professionalism, and brand alignment • Strong verbal and written communication skills.  • Exceptional customer service and interpersonal skills.  • Proficiency with Microsoft Office, Bluebeam, Outlook, and standard office equipment.  • Ability to manage multiple tasks with strong attention to detail. • Excellent verbal and written communication skills. • Experience in a corporate office or facilities environment. Additional Skills: • Experience in the HVAC, plumbing, or skilled trades industry. • Ability to work independently, and as a team member. • Professional demeanor and solid people skills. • Strong business ethics. • Excellent organizational and time management skills. • Positive, personable, and detail oriented. • Effective communication across multiple platforms and levels. WHY COME TO WORK AT KARBER CORPORATION? If you are passionately committed to being a contributor to a strong team while maintaining the highest standards. K CORP offers you an enthusiastic and supportive environment where our employees can thrive, make impactful contributions, and shape the future of our business. If you are eager to advance your career and join a company that values trust, accountability, and operational excellence, we enthusiastically invite you to apply! Monday - Friday 6:30AM-3:30PM