Purchase Executive at Kalashri Engineering in Pune(Phursungi)

Kalashri Engineering Pvt. Ltd. is looking for a proactive and detail-oriented Purchase Executive to manage procurement, store coordination, inventory control, vendor development, ERP transactions, and outsourced process tracking. The ideal candidate should have experience in engineering manufacturing industries and possess strong knowledge of purchasing procedures, inventory management, ERP systems, and supplier management.

Key Responsibilities

Purchase & Procurement

• Execute procurement activities based on approved Material Requisition (MR).
• Verify stock availability before initiating purchases.
• Obtain quotations from multiple suppliers and perform comparative analysis.
• Prepare and release Purchase Orders (PO) through ERP.
• Ensure timely procurement of raw materials, consumables, tooling, gauges, instruments, and engineering items.
• Coordinate with vendors to ensure on-time material delivery.
• Maintain complete Purchase Order records and documentation.
• Develop new suppliers and maintain approved vendor database.
• Conduct supplier evaluation and vendor performance rating.
• Ensure purchases are made only from approved suppliers.
• Coordinate outsourced processing activities and monitor delivery schedules.

Store & Inventory Management

• Maintain stock registers for tools, gauges, instruments, equipment, templates, and consumables.
• Ensure proper storage and identification of all materials.
• Maintain location-wise inventory records.
• Record issue and receipt of materials with employee signatures.
• Maintain minimum stock levels for consumable items.
• Implement FIFO (First In First Out) inventory system.
• Maintain ERP inventory records accurately.
• Maintain raw material and scrap inventory records.
• Coordinate scrap disposal activities.
• Ensure excellent housekeeping standards in the store.
• Monitor fire extinguisher refill due dates.

ERP & Documentation

• Update all material transactions in ERP.
• Maintain Material Requisition Cum Issue Slip records.
• Prepare challans for materials sent to external processing vendors.
• Track outsourced materials until receipt.
• Maintain PO tracking sheets and material receipt registers.
• Verify supplier challans and invoices with proper stamping and documentation.

Quality & Compliance

• Ensure compliance with ISO/QMS procedures.
• Support implementation of Quality Management System (QMS).
• Maintain departmental quality objectives and performance records.
• Ensure documentation complies with company procedures.

Required Skills

• Purchase Management
• Vendor Development & Negotiation
• Inventory & Store Management
• ERP Software (SAP / ERPNext / Busy / Tally ERP or similar)
• Purchase Order Processing
• Material Planning
• Documentation & Record Keeping
• MS Excel & MS Office
• Knowledge of Engineering Materials
• Good communication and coordination skills

Preferred Candidate Profile

• Diploma / B.E. in Mechanical Engineering.

Knowledge of CNC machining industry, heavy job work, fabrication, tooling, and engineering consumables will be preferred.

• Understanding of ISO 9001, QMS documentation, and inventory control systems.
• Ability to coordinate with suppliers, production, stores, and quality departments.

Key Competencies

• Strong negotiation skills
• Analytical thinking
• Planning & organizing
• Attention to detail
• Time management
• Problem-solving
• Teamwork
• Cost-conscious approach
• Accountability
• Positive attitude