Executive Assistant to Regional General… at Johnson &… · Dubai

At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity. Learn more at jnj.com.

As guided by Our Credo, Johnson & Johnson is responsible to our employees who work with us throughout the world. We provide an inclusive work environment where each person is considered as an individual. At Johnson & Johnson, we respect the diversity and dignity of our employees and recognize their merit.

Job Function: Business Support

Job Sub Function: Administration & Secretarial

Job Category: Business Enablement/Support

All Job Posting Locations: Dubai, United Arab Emirates

Job Description:

About Surgery

Fueled by innovation at the intersection of biology and technology, we’re developing the next generation of smarter, less invasive, more personalized treatments.

Are you passionate about improving and expanding the possibilities of surgery? Ready to join a team that’s reimagining how we heal? Our Surgery team will give you the chance to deliver surgical technologies and solutions to surgeons and healthcare professionals around the world. Your contributions will help effectively treat some of the world’s most prevalent conditions such as obesity, cardiovascular disease and cancer. Patients are waiting.

Your unique talents will help patients on their journey to wellness. Learn more at https://www.jnj.com/medtech

We are searching for the best talent for Executive Administrative Assistant.

Purpose:

The Executive Assistant is a trusted partner to the Regional General Manager, enabling the executive office to operate with focus, pace and discipline across a complex, multicultural and highly matrixed Emerging Markets organization. The role combines seamless executive support with strong coordination of leadership priorities, governance rhythms, stakeholder engagements and regional activities across countries and time zones.

The successful candidate anticipates needs, exercises sound judgment, protects confidential information and brings exceptional organization and follow-through. They are comfortable working with senior leaders, handling changing priorities and representing the executive office with professionalism and discretion.

You will be responsible for:

1. Executive and Calendar Management

· Manage a complex, dynamic calendar across multiple time zones, balancing strategic priorities, operating rhythms and stakeholder needs.

· Prioritize and resolve scheduling conflicts using sound judgment; ensure the Regional General Manager is prepared for critical engagements.

· Coordinate domestic and international travel, including itineraries, visas, accommodation, ground transportation and contingency planning.

· Manage communications and correspondence on behalf of the executive office with professionalism, accuracy and discretion.

· Prepare daily and weekly forward views, highlighting decisions, deadlines, travel requirements and potential conflicts.

2. Meeting, Governance and Follow-through

· Coordinate leadership team meetings, business reviews, town halls, workshops and other executive forums from planning through execution.

· Prepare agendas, briefing packs, presentations and pre-read materials; consolidate inputs and quality-check content before distribution.

· Capture decisions, actions, owners and deadlines, and maintain disciplined follow-up to support timely closure.

· Maintain the annual leadership cadence and coordinate dependencies across regional, functional and country teams.

· Handle meeting logistics, virtual meeting setup, venues, catering and visitor arrangements as required.

3. Stakeholder and Regional Coordination

· Act as a central point of coordination for the Regional General Manager’s office, building trusted relationships with global, regional and market leadership teams.

· Coordinate executive visits, customer engagements, conferences and leadership events across Emerging Markets.

· Partner closely with Strategy, Communications, Human Resources, Finance, Commercial, Legal, Compliance and other functions to enable leadership priorities.

· Interact confidently with internal and external stakeholders while applying appropriate judgment, protocol and cultural sensitivity.

· Support onboarding and transition activities for leadership team members, including access, introductions, meeting cadence and key materials.

4. Operational and Administrative Excellence

· Process expenses, purchase orders, invoices and administrative documentation accurately and on time, in line with applicable policies and controls.

· Maintain organized records, contact lists, distribution lists and secure repositories for executive-office materials.

· Protect confidential, sensitive and personal information at all times.

· Identify opportunities to simplify workflows, improve administrative processes and strengthen executive-office effectiveness.

· Provide responsive support for urgent requests, special projects and unplanned business needs.

Qualifications / Requirements:

Required

· Minimum five years of experience supporting senior executives in a multinational, regional or similarly complex organization.

· Demonstrated experience managing complex calendars, international travel, senior-leadership meetings and confidential information.

· Excellent written and verbal English communication skills.

· Advanced proficiency in Microsoft 365, including Outlook, Teams, PowerPoint, Word and Excel; experience with expense and procurement systems such as Concur and Ariba is preferred.

· Strong organizational skills, attention to detail and ability to manage multiple priorities under pressure.

· High level of integrity, discretion, ownership and reliability.

Preferred

· Experience in MedTech, healthcare, a regulated industry or an international regional business.

· Experience supporting a regional or global leadership team across multiple cultures and time zones.

· Confidence preparing executive-level presentations, briefing materials and meeting documentation.

· Comfort using digital and AI-enabled productivity tools responsibly to improve efficiency and quality.

Critical Capabilities

Anticipates and prioritizes Sees around corners, protects executive focus and distinguishes urgent requests from truly important priorities.

Executive-office judgment Exercises discretion, understands context and knows when to act independently or escalate.

Composure and adaptability Remains calm and resourceful when plans change, deadlines compress or information is incomplete.

Ownership and closure Tracks commitments, follows through without repeated prompting and ensures actions reach completion.

Stakeholder maturity Builds trust across cultures and levels, communicates clearly and represents the office professionally.

Digital fluency Uses technology to simplify coordination, improve accuracy and reduce administrative friction.

Attention to detail Produces accurate, complete work while maintaining sight of broader business priorities.

Service mindset Provides responsive, thoughtful support while setting clear boundaries and managing expectations.

What Success Looks Like

· The Regional General Manager’s time is aligned to the highest-value priorities, with conflicts resolved early and preparation consistently strong.

· Leadership forums run smoothly, with clear agendas, high-quality materials and disciplined follow-through on decisions and actions.

· Executive travel, visits and stakeholder engagements are coordinated seamlessly across countries and time zones.

· Sensitive information is handled with discretion, and stakeholders experience the executive office as responsive, reliable and professional.

· Administrative processes are accurate, compliant and continuously improved to reduce friction and increase leadership capacity.

Our Commitment to Inclusion

Guided by Our Credo, Johnson & Johnson is committed to providing an inclusive work environment where every person is treated with dignity and respect and recognized for their merit. We welcome qualified applicants and are committed to equal opportunity in employment. If you require an adjustment during the recruitment process, please inform the recruiting team.

Required Skills:

Preferred Skills: Administrative Support, Business Writing, Communication, Customer Centricity, Data Capturing, Diary Management, Document Management, Execution Focus, Microsoft Office, Office Administration, Organizational Knowledge, Organizing, Presentation Development, Problem Solving, Professional Ethics, Travel Planning, Typing