Office Admin at JOE & THE JUICE in New York, NY

Summary: JOE & THE JUICE is a global, people-centric food and beverage brand founded in Copenhagen in 2002. We are seeking a detail-oriented and flexible Office Administrator to support our New York Office, playing a critical role in keeping day-to-day operations running smoothly and enhancing the company’s unique culture. Responsibilities: - Oversee day-to-day office operations to ensure an organized and well running workspace - Manage access control and badging for employees and visitors, maintaining security compliance - Coordinate office moves, seating plans, and workspace assignments - Support facilities needs, including maintenance requests, vendor coordination, and COI (Certificates of Insurance) management - Maintain inventory of office and kitchen supplies, ensuring timely ordering and restocking - Create a welcoming environment by greeting guests and serving as the first point of contact - Plan and coordinate office events such as celebrations, meetings and lunches - Prepare and support meeting logistics, including room setup, catering, and AV coordination - Manage conference room scheduling and ensure all meeting spaces are equipped and well-maintained - Play a key role in shaping and enhancing the office culture by fostering an engaging, inclusive, and positive environment Required Qualifications: - Highly organized with strong attention to detail and the ability to manage multiple priorities in a fast-paced environment - Excellent interpersonal and communication skills, with a natural ability to create a welcoming and positive experience for employees and guests - Proactive and solutions-oriented, with the ability to anticipate needs and take initiative - Comfortable managing vendors, facilities requests, and workplace logistics - Strong time management skills and the ability to stay flexible as priorities shift - Team player with a positive attitude and a passion for fostering a strong office culture - Ability to be on-site five days a week in a dynamic, in-office environment Preferred Qualifications: - Experience coordinating events, meetings, or office activities is preferred Required Skills: Event coordination, Vendor management, Facilities management, Office operations management, Meeting logistics, Proactive problem solving Benefits: 401k, Medical, dental & vision insurance, Paid parental leave as well as vacation, Get your daily Joe fix for less — our Employee Meal Program gives employees exclusive discounts on all Joe & The Juice products, Our monthly social calendar is packed with great activities such as running club, Friday Lunch. Friday bars