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Jay Bacrania - Executive Assistant at JobRack in Poland, PL
Skills
Job Description
Be the right-hand partner to a solo executive coach - inbox, calendar, projects + AI-powered system building.
$1,800-$2,250/month | Full-time | US Eastern Timehttps://docs.google.com/document/d/15DuBFBRrdJW7i3LuEWk8wHluLTo4Ygwc_6sNUhy6MiI/edit?usp=sharingHi, I'm Jay, and I run Jay Bacrania., an executive coaching and consulting firm based just outside Boston.
My work centres on supporting business leaders and their teams - helping them work through challenges, gain clarity, and make meaningful progress, with the broader goal of growing their companies' revenue, profitability, and salable value. Coaching is my passion. I care deeply about being fully present in every conversation and building strong, thoughtful relationships with the people I work with.
I'm now looking for someone to step in as my right-hand partner. We've just completed a full deep dive into all of our operational processes - loading everything into Claude so I can hand you a packaged guide plus a prioritised list of automation opportunities.
The goal is for you to rebuild my systems AI-first as you take over the work, with hands-on training and support during the transition.https://www.youtube.com/watch?v=6E6lk8AyTv0
https://docs.google.com/document/d/15DuBFBRrdJW7i3LuEWk8wHluLTo4Ygwc_6sNUhy6MiI/edit?usp=sharingWe're looking for an Executive Assistant to take all administrative work off my plate so I can focus on coaching clients. This is someone who's organised, proactive, and comfortable using AI to build smarter systems - not just maintain what's already there.
You'll manage my inbox and calendar, coordinate with clients and vendors, run independent projects, handle personal admin (like scheduling kids' appointments and planning family trips), and hold me accountable for getting my own work tasks done. You'll also rebuild and optimise existing SOPs using Claude, identify automation opportunities, and be responsive during the workday when I need support.
This is around 30-35 hours per week, treated as full-time. You'll need solid overlap with US Eastern Time - ideally 10am-5pm ET, though I'm open to 7am-3pm ET if you work earlier hours and I can shift my morning routine to make admin time work.
To be successful in this role, you need:
✅ Prior admin or EA experience (could also come from a project management background) - ideally early to mid-career rather than 15-20 years deep
✅ Fluency and comfort with AI, specifically Claude (including Claude code if needed) to build automations on top of existing SOPs
✅ Highly organised - no loose threads, no dropped balls
✅ Strong attention to detail
✅ Proactive, takes initiative without waiting to be asked
✅ Trustworthy - you'll handle sensitive client and personal information
✅ Strong relational and communication skills - warm, approachable, easy to work with
✅ Comfortable holding me accountable and persistently following up without getting frustrated
Brownie points for:
⭐ Experience supporting an executive at a higher level across business and admin functions
Intelligence, honesty, and full ownership are at the top of the list - no excuses, just creativity and problem-solving when something needs to get done.
You're curious and hungry to experiment, learn, and build, especially with AI. Persistent and patient when things slip through the cracks (they will sometimes), you engineer different ways to make things happen rather than getting frustrated.
Flexible and not stuck in your ways, you bring warmth and relational ease to the working relationship.
This isn't about rigid templates or doing things the way they've always been done - it's about being a true partner who can adapt, improve, and keep things moving forward.
What’s in it for you?
💰 $1,800-$2,250 per month*
💼 Full-time (30-35 hours/week)
🌍 Fully remote
🤖 Work with AI tools (Claude) to build smarter systems
🎓 Training and handover support from the outgoing EA
*Final offer depends on experience and fit. Please note that this is a gross salary and that you are responsible for any tax-related procedures in your country of residence. We kindly ask you to apply only if you are happy to work remotely as an independent contractor.
This is our typical hiring process - occasionally, it may include extra steps.
For this role, JobRack is partnering with the company to find their next hire. We’ll handle all the screening and testing, so they see only the best-fit candidates - like you!
🔍 How to shine • Read the role details carefully. • Submit a thoughtful, high-quality application. • Stay responsive - we’ll keep you updated at every stage.
✨ Important notes • Apply only through JobRack; please don’t contact the company directly. • We expect a respectful hiring experience - any disrespect means instant disqualification. • This is a full-time, primary role (no freelancing or second jobs).
❓ New to remote work? Check out our handy FAQ: http://jobrack.eu/jobseeker-faq