V101 - Executive Assistant at Job Duck · Santa…

For ambitious, culturally diverse, curious minds seeking booming careers, Job Duck unlocks and nurtures your potential. We connect you with rewarding, remote job opportunities with US-based employers who recognize and appreciate your skills, allowing you to not just survive but thrive.

As a lifestyle company, we ensure that everybody working here has a fantastic time, which is why we’ve earned the Great Place to Work Certification every year since 2022!

Job Description:

Job Duck is seeking a highly organized and proactive Executive Assistant to provide administrative and operational support to leadership while helping ensure a seamless experience for clients and internal team members. In this role, you will manage schedules, coordinate appointments, oversee travel arrangements, and serve as a reliable point of contact for business communications. This opportunity is ideal for someone who enjoys bringing structure to busy environments, anticipates needs before they arise, and takes pride in keeping operations running smoothly. Success in this position requires excellent communication skills, strong attention to detail, sound judgment, and the ability to manage multiple priorities with professionalism and efficiency. You will make a meaningful impact by helping executives stay organized, productive, and focused on high value initiatives.

• Compensation Range: $1,770.00 USD per month

Responsibilities include, but are not limited to:

• Perform additional administrative duties as assigned to support organizational goals.

• Protect confidential business and client information at all times.

• Collaborate with internal team members to ensure smooth day to day operations.

• Prepare reports, presentations, and business documents as needed.

• Assist leadership with correspondence, administrative requests, and operational support.

• Coordinate travel arrangements, including flights, accommodations, transportation, and itineraries.

• Communicate appointment details, updates, and meeting instructions clearly and accurately.

• Respond professionally to emails, phone calls, and business correspondence.

• Add new leads to internal systems and ensure proper calendar assignment.

• Reschedule appointments as necessary and communicate updates promptly.

• Create Zoom meetings and provide meeting details to clients and stakeholders.

• Schedule, confirm, and coordinate client appointments and internal meetings.

• Maintain organized records, files, and documentation.

• Prepare organized travel schedules and supporting documentation.

• Handle last minute scheduling changes and cancellations efficiently.

• Ensure clients receive all information necessary for upcoming appointments.

• Serve as a primary point of contact for scheduling related inquiries.

• Manage executive calendars and ensure all appointments, meetings, deadlines, and events are maintained accurately.

Requirements:

• Position: Executive Assistant

• Employment Type: Part Time

• Schedule: 25 hours per week

• Experience providing executive or administrative support preferred

• Strong calendar management and scheduling experience required

• Ability to communicate professionally with clients and stakeholders

• Exceptional organizational and time management abilities

• Ability to manage confidential information with discretion

• Comfortable working in a fast paced environment with changing priorities

• Strong written and verbal communication skills

• Ability to work independently while collaborating effectively with a team

Work Shift:

9:00 AM - 6:00 PM [PST][PDT] (United States of America)

Languages:

English, Portuguese

Ready to dive in? Apply now and make sure to follow all the instructions!

Our application process involves multiple stages, and submitting your application is just the first step. Every candidate must successfully pass each stage to move forward in the process.

Please keep an eye on your email and WhatsApp for the next steps. A recruiter will be assigned to guide you through the application process. Be sure to check your spam folder as well.