Administrative Assistant at JNH Lifestyles in Irvine, CA

Administrative Assistant

Job Description/Bulletin

JNH Lifestyles is currently seeking an experienced Administrative Assistant to join our growing team. The position will be responsible for performing a wide range of administrative and clerical tasks in support of the operation to facilitate the efficient and smooth day-to-day operation of the office.

RESPONSIBILITIES

• Answer, screen, and transfer inbound telephone calls.

• Receive and direct visitors, customers, and vendors.

• General clerical duties, including photocopying, faxing, and mailing.

• Maintain electronic and hard copy filing system.

• Retrieve documents from filing system as needed by management.

• Handle requests for information and data.

• Assist in the preparation of regularly scheduled reports.

• Resolve administrative problems and inquiries.

• Prepare written responses to routine inquiries.

• Prepare and modify documents, including correspondence, drafts, memos, and emails.

• Schedule and coordinate meetings, appointments, and travel arrangements for management.

• Open, sort, and distribute incoming correspondence.

• Maintain office supply inventory.

• Coordinate maintenance of office equipment.

• Support marketing efforts as required by the marketing department.

REQUIREMENTS

• Minimum 2 year’s experience as an Administrative Assistant, Executive Assistant, or Office Clerk.

• Knowledge of office management systems, policies, and procedures.

• Working knowledge of office equipment such as printers, scanners, photocopiers and computers.

• Excellent computer skills, including strong proficiency in Google Workspace and other SaaS

• Strong verbal and written communication skills.

• Ability to multi-task, prioritize, and manage time efficiently.

BENEFITS

At JNH Lifestyles, we understand that benefits matter. As a valued member of the Team, you will have access to the following:

• Medical, Dental, Vision and Voluntary Term Life Plans
• Paid Vacation
• Paid Sick Leave
• Company Sponsored 401k Retirement Plan
• Employee Discounts on Products

*Must be authorized to work in the United States*

“We're an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.”