People Experience Specialist at JLL in Chicago, IL

People Experience Specialist Location: Chicago, IL JLL empowers you to shape a brighter way. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work.  Whether you’ve got deep experience in commercial real estate, skilled trades, and technology, or you’re looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally. We are looking for a People Experience Associate to join a rapidly growing high-profile account team. A successful individual will be responsible for various HR tasks, including tracking regional head count, collaborating with the recruiting coordinator, facilitating onboarding presentations, organizing and maintaining employee files, responding to employee questions regarding JLL resources, and other responsibilities as required. What this job involves: Actively leverage the central HR platform and available technology in order to drive value and results. Collaborate closely with the recruiting coordinator to track regional head count. Ensure the head count tracker is updated in real time with accurate data. Provide regular reports to management on head count status. Establish key stakeholder relationships and work across boundaries to drive results. Proactively anticipate opportunities or issues and develop innovative solutions to address the opportunities at root cause with the intention to arrive at sustainable solutions Partner with the on-site manager to assist with terminations and administration tasks. Provide necessary documentation and support as required. Distribute and update the monthly newsletter. Gather relevant information from stakeholders and compile content for distribution. Assist with virtual onboarding presentations for new employees. Ensure proper completion and submission of I-9 documentation. Conduct monthly audits to ensure compliance with internal policies and procedures. Identify any discrepancies and implement corrective measures as necessary. Attend weekly meetings with recruiters to discuss updates, progress, and any challenges. Maintain an organized filing system for the region, ensuring all documentation is easily accessible and up to date. Address employee inquiries related to payroll and benefits. Assist with ADP system management and updates. Assist in opening requisitions for hiring needs within the region. Ensure all required information is accurately captured and provided to the recruiting team. Support various administrative tasks and projects as needed by the team or management. Qualifications: Bachelor's degree in Business Administration, Human Resources, or related field (or equivalent work experience). Knowledge of working with HR processes and procedures. Proven experience in administrative support roles. Strong attention to detail and ability to multitask effectively. Proactive and highly motivated. Excellent organizational and time management skills. Proficiency in Workday, Smartsheets and Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Knowledge of ADP or similar payroll systems is preferred. Ability to work independently as well as collaboratively in a team environment. Excellent communication and interpersonal skills. This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship. Estimated compensation for this position: 65,000.00 – 75,000.00 USD per year This range is an estimate and actual compensation may differ. Final compensation packages are determined by various considerations including but not limited to candidate qualifications, location, market conditions, and internal considerations. Location: On-site –Chicago, IL If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements.  We’re interested in getting to know you and what you bring to the table! Personalized benefits that support personal well-being and growth: JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include: 401(k) plan with matching company contributions Comprehensive Medical, Dental & Vision Care Paid parental leave at 100% of salary Paid Time Off and Company Holidays Early access to earned wages through Daily Pay At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing. JLL Privacy Notice Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely. For more information about how JLL processes your personal data, please view our Candidate Privacy Statement. For additional details please see our career site pages for each country. For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here. Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at HRSCLeaves@jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL. Pursuant to the Arizona Civil Rights Act, criminal convictions are not an absolute bar to employment. Pursuant to Illinois Law, applicants are not obligated to disclose sealed or expunged records of conviction or arrest. Pursuant to Columbia, SC ordinance, this position is subject to a background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be considered and will not automatically disqualify the candidate. California Residents only If you are a California resident as defined in the California Consumer Privacy Act (CCPA) please view our Supplemental Privacy Statement which describes your rights and disclosures about your personal information. If you are viewing this on a mobile device you may want to view the CCPA version on a larger device. Pursuant to the Los Angeles Fair Chance Initiative for Hiring Ordinance, JLL will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. 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