Operations Coordinator at JLL in Belen, Loreto, Peru

Operations Coordinator Location: Belen, CRI JLL empowers you to shape a brighter way. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward. Job Summary: The Operations Coordinator at JLL drives the entire subcontractor lifecycle management for the JLL@Google account, focusing on efficient and positive onboarding and offboarding experiences. This key role provides essential support to JLL Vendor Managers and 3rd party vendors, coordinating all required documentation, logistics, and system access. Success in this position requires exceptional organizational skills, clear communication, and meticulous attention to detail to ensure a seamless transition for all new and departing subcontractors. Responsibilities: I. Stakeholder Coordination & Communication Serve as the primary contact for JLL vendors who need to onboard or offboard employees to the account. Collaborate with JLL vendor managers and vendor POCs to ensure a seamless transition from the initial onboarding request through client approval and final onboarding. Provide guidance and support for JLL Vendor Managers, answering questions and addressing concerns throughout the onboarding and offboarding processes. Conduct office hour sessions to maintain open communication with the hiring POCs throughout the subcontractor lifecycle. II. Onboarding Logistics & Execution Coordinate all aspects of the new subcontractor onboarding process for the Google Americas and Bay Area accounts, ensuring a well-structured and streamlined experience. Gather necessary documentation and ensure completion of pre-employment requirements, such as background checks and drug screenings. Prepare and distribute new hire onboarding materials, including welcome packages, employee handbooks, and training materials. Schedule and facilitate new hire ID Verification sessions, communicating expectations, policies, and on-site etiquette. Coordinate the provisioning of equipment, technology, and access to necessary systems for new subcontractors. III. Compliance, Data Integrity, and Offboarding Create and maintain accurate and up-to-date employee profiles in HRIS and other relevant systems. Ensure 100% compliance on xWS provisioning, leave, and offboarding requirements. Manage and coordinate the offboarding lifecycle for departing subcontractors, ensuring timely system de-provisioning and required documentation completion. Stay updated on company policies, procedures, and relevant industry regulations to ensure compliance during the entire subcontractor lifecycle. Maintain confidentiality of sensitive information and adhere to data protection policies. IV. Continuous Improvement Conduct onboarding surveys and collect feedback to identify areas for improvement and enhance the onboarding experience. Qualifications: I. Education and Experience Associate's degree in Human Resources, Business Administration, or a related field, or equivalent professional work experience. 1-2 years of progressive experience in onboarding, HR coordination, compliance, or a related operational role. II. Core Competencies Exceptional organizational and time management skills, with proven ability to manage complex logistics and meet deadlines in a high-volume, fast-paced environment. Excellent written and verbal communication and interpersonal skills, with the ability to effectively engage and build relationships with diverse stakeholders (vendors, vendor managers, and internal teams). Demonstrated meticulous attention to detail and a commitment to accuracy in handling sensitive documentation and maintaining employee records. Ability to adapt to changing priorities and handle highly confidential information with unwavering discretion and professionalism. III. Technical and Compliance Skills Proven proficiency in HRIS (Human Resources Information Systems) or related operational software applications. Knowledge of onboarding and offboarding best practices and current industry trends. Location: On-site –Belen, CRI If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements.  We’re interested in getting to know you and what you bring to the table! At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing. JLL Privacy Notice Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely. For more information about how JLL processes your personal data, please view ourCandidate Privacy Statement. For additional details please see our career site pages for each country. Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process –  you may email us at HRSCLeaves@jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to ourContact Us page > I want to work for JLL. Jones Lang LaSalle ("JLL") está comprometida a trabajar con personas con discapacidades y proporcionarles accesibilidad. Si necesita un ajuste razonable para cualquier parte del proceso de empleo – incluyendo la candidatura en línea y/o el proceso general de selección – puede enviarnos un correo electrónico aHRSCLeaves@jll.com. Este correo electrónico es solo para solicitar un ajuste razonable. Por favor, dirija cualquier otra consulta general de reclutamiento a nuestra página Contáctanos > Quiero trabajar para JLL.