Facility Coordinator at JLL in Toronto, Ontario, CA

JLL empowers you to shape a brighter way.  

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

Facility Coordinator – JLL

What this job involves:

As a Facility Coordinator, you will be the heartbeat of our client's workspace, delivering exceptional service that creates a welcoming, efficient, and safe environment for all occupants. This role combines facilities coordination, stakeholder engagement, and operational excellence to ensure seamless day-to-day operations. You'll serve as the key point of contact for the site, managing everything from vendor coordination and event support to safety protocols and building amenities. Your people-focused approach and proactive problem-solving will directly contribute to JLL's commitment to creating outstanding workplace experiences that enable our clients' success.

What your day-to-day will look like:

• Coordinate site operations in accordance with established policies, procedures, and contract scope, ensuring consistent service excellence

• Manage repairs, maintenance requests, and minor works from initiation through completion, minimizing disruption to occupants

• Serve as the primary site contact, providing information and direction to vendors, facilities staff, and service providers to ensure excellent execution

• Support and coordinate business events, meetings, and conference facilities, ensuring seamless delivery

• Deliver reception and guest support services, including new hire welcomes, mail and courier services, office supplies management, and building access coordination

• Conduct regular site inspections and assessments to maintain building procedures, performance standards, and workplace safety

• Assist with operational reporting, budgeting, procurement activities, and identify opportunities for cost reduction and improved service delivery

Required Qualifications:

• Proven experience in facilities management, property management, hospitality, or related field

• Proficiency in a range of information technology tools and platforms

• Excellent communication, organization, and problem-solving skills with strong stakeholder management capabilities

• Ability to work independently with minimal supervision and effectively manage stressful situations

• Demonstrated ability to build and maintain relationships while proactively supporting diverse stakeholder needs

• Self-motivated, confident, energetic, and flexible approach to work

• Commitment to acting as a JLL ambassador, consistently upholding cultural and ethical standards

Preferred Qualifications:

• Knowledge of local occupational health and safety requirements

• Understanding of basic technical aspects of property systems (CRAC, chiller systems, fire protection, mechanical & electrical systems, BMS)

• Experience with vendor management for specialized services

• Background in critical facilities management

• Experience with space planning activities and building churn/moves

• Familiarity with emergency response procedures and incident reporting protocols

• Prior involvement in financial systems, purchasing processes, and budget management

38,000.00 – 42,000.00 USD per year

This range is an estimate and actual compensation may differ. Final compensation packages are determined by various considerations including but not limited to candidate qualifications, location, market conditions, and internal considerations.

Location:

On-site –Toronto, ON

Opening Type:

Replacement

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements.  We’re interested in getting to know you and what you bring to the table!

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

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Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at HRSCLeaves@jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.