Business Support, Facilities Support at JLL in Tokyo, Tokyo, Japan

Business Support, Facilities Support Location: Tokyo, Japan JLL empowers you to shape a brighter way. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward. Duties& responsibilities [Key Tasks & Responsibilities] 総務、施設管理関連業務 ・チケットシステムを利用したヘルプデスク業務 ・社員からの各種リクエスト対応 ・備品補充管理業務 ・セキュリティーカードの発行・抹消・保管管理 ・オフィス内の植栽管理ならびに業者対応 ・オフィス清掃の管理ならびに業者対応 ・各種データの収集、報告、入力 ・各種業務、施設の改善提案 ・サイトインスペクションの実施ならびに不具合への対応 ・社内イベントへの企画運営と実施 経理 ・予算管理、PO 発行、請求書処理、月次報告データ作成 ベンダー管理 ・各種担当業者のサポート、管理（予算策定、業務調整、状況報告） 契約管理業務 ・契約書作成と更新に関わる業務、契約書に付随する書類の作成と管理等 Site Operations Management ・Helpdesk operations using the ticket system ・Respond to various requests from users ・Equipment replenishment management work ・Support security team to maintain the badge access control. ・Plant management ・Janitorial management ・Consolidate information & generate reports, communications & documents as required by management. ・Assist in the implementation of Industry Best Practice operations ・Conduct site inspections and reporting problems ・Plan, support and participate to Facilities organized events Finance Management ・Assist in financial processes to ensure that all financial management requirements are completed in a timely and accurate manner ・Ensure prompt and accurate management of Budget/Purchase orders/Invoices Vendor Management ・Assist in the management of all contractors on site to ensure they perform to the required standards (including inspection of vendors’ works) ・Assist in the procurement of vendors and services as required Contract management ・Work related to contract preparation and renewal, preparation and management of documents associated with contracts, etc. Candidate Specification [Knowledge And Skills Required] - Excel, Word, Power Point経験必須 - Google Workspace(Gmail, Docs, Sheets, Slide等)利用経験あれば望ましい - ビジネスレベルの英語/日本語必須（目安としてTOEIC650点以上） [Competency] ホスピタリティの精神 明るく前向きでコミュニケーション力 チームワークを重視し、献身的な行動ができる 自発的に、主体的に行動できる 好奇心を持ち、新しいことに積極的に取り組める 責任感を持って仕事ができる 他部署との調整能力が高い 事務対応能力・精度が高い 改善への意識が高い 変化に応じて柔軟に対応できる [Knowledge And Skills Required] Experience of Excel, Word, and PowerPoint Recommendation of the knowledge and experience of G Suite (Gmail, documents, spreadsheets, slides etc) Business level of English and Japanese (TOEIC 650 points or more as a guide) CompetencyCompetency Hospitality mind Bright, positive, communication skills Value teamwork and commit themselves Proactive action and ownership Curious and actively working on new things Work with responsibility High ability to coordinate with other departments High administrative ability and accuracy of work Conscious of improvements Flexibilities of changes Location: On-site –Tokyo, Japan Job Tags: Hiring If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements.  We’re interested in getting to know you and what you bring to the table! At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing. JLL Privacy Notice Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely. For more information about how JLL processes your personal data, please view our Candidate Privacy Statement. For additional details please see our career site pages for each country. Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at HRSCLeaves@jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.