Manager Facilities – O&M/Compliance -… at Jefferson… · Pennsylva…

Manager Facilities – O&M/Compliance - Lehigh Valley Location: Lehigh County, PA Job Details Manager Facilities – O&M/Compliance - Lehigh Valley Job Description JOB SUMMARY Manages, plans, schedules, coordinates and directly supports the administration of the proper operation and maintenance of the following crafts: electrical, plumbing, carpenters, painters, locksmith, fire, controls and other infrastructure and building facility services. Has direct responsibility for all peripheral facilities craft services of "satellite" or affiliated facilities under the Facilities Department but not staffed by TJU Facilities personnel. Ensures the Hospital & University facilities overall condition and appearance are maintained professionally. The Manager has support role in the development and management of operating budgets for all departments and costs associated within areas of responsibility. Manages staffing schedules to ensure coverage of critical events as well as everyday operations support staffing. Supports the Departmental Administration in the identification and management of budgets (both operating and capital) and ensures quality control for departmental responsibilities. Has support role in the administrative and professional responsibility for the safe and efficient function and operation of all Hospital and University buildings, equipment, systems and grounds. Support the Departmental Senior Director and Directors with relationships and routine interactions between the institution and the various outside regulatory agencies providing oversight to the institutions activities (TJC, PA Dept. of Health, City L&I, etc.). ESSENTIAL FUNCTIONS Articulates the job's main responsibilities. This is not intended to be an exhaustive list of all essential functions or all duties performed. The essential functions listed below and percentage of time may vary between departments and locations, and are subject to change based on management discretion and organizational needs. Other responsibilities may be assigned at the discretion of management to meet organizational needs. • Develops and demonstrates a working understanding of client needs (patients/clinical units/research, etc.) and supports the Facilities department in minimizing organizational risk. • Provides knowledge based support to drive continuing compliance, service level improvement, added value to patient care environment and satisfaction, minimized business impact of operational interruptions, and financial responsibility for requested service levels. • Monitors overall condition of all buildings systems related to academic, healthcare and research missions of the institution including all systems, equipment and grounds for safety and efficiency. • Monitors and maintains compliance with state and local codes, TJC compliance and insurance compliance, and through periodic and documented inspections • Works in support of the Senior Director, Directors of Operations and with all Facilities staff, ensuring compliance with all requirements of regulatory agencies including continuous readiness for TJC, PADOH, and all other regulatory site visits. • Meets with appropriate TJC, state, local, and all other survey and inspection personnel referred by Administration to review surveys and corrective responses. • Reports to the Directors of Operations and Compliance on presence and results of all such inspections and surveys with any requirements or recommendations for corrective action. • Works with the Facilities Administration staff, participates in the planning of future development of physical facilities and systems. • Develops, reviews and recommends approval of plans for equipment and systems retrofit, repair replacement or additions to be carried out by institutional personnel and/or outside contractors. • Responsible for readiness, functioning and maintenance of all Hospital life safety systems (fire alarms, sprinkler systems, emergency generators, etc.). • Supports the negotiation, application and management of the collective bargaining agreement between Jefferson and the Teamsters Union (Facilities Services). • Interacts with co-workers, visitors, and other staff consistent with the iSCORE values of Jefferson. Education - Preferred • Bachelor’s Degree in Engineering or related field Experience - Required • 4 years Maintenance Supervision experience in a medium to highly regulated or technical field. • 1 year Prior experience in Healthcare Facilities Management or equivalent industry (collective bargaining experience preferred). Knowledge, Skills and Abilities - Required • Demonstrated ability to lead a diverse team of Facilities professional and skilled craftspeople work well in a both a collaborative as well as independent work assignments. Applies demonstrated ability to motivate others and drive performance either with or without direct authority. • Demonstrated ability to manage multi-million dollar operational and capital budgets to targets and make informed decisions relative to prioritization of work, based on business needs and available funding. • Excellent organizational skills and interpersonal communications (speaking, written and electronic). Knowledge, Skills and Abilities - Preferred • MS Office, MS PowerPoint, budgeting and financial program skills • Demonstrated ability to lead a diverse team of Facilities professional and skilled craftspeople work well in a both a collaborative as well as independent work assignments. Applies demonstrated ability to motivate others and drive performance either with or without direct authority. • Demonstrated ability to lead a diverse team of Facilities professional and skilled craftspeople work well in a both a collaborative as well as independent work assignments. Applies demonstrated ability to motivate others and drive performance either with or without direct authority. • Excellent organizational skills and interpersonal communications (speaking, written and electronic). Additional Qualifications • ASHE, CHFM certification preferred Work Shift Workday Day (United States of America) Worker Sub Type Regular Employee Entity Thomas Jefferson University Primary Location Address 1101 Market, Philadelphia, Pennsylvania, United States of America Nationally ranked, Jefferson, which is principally located in the greater Philadelphia region, Lehigh Valley and Northeastern Pennsylvania and southern New Jersey, is reimagining health care and higher education to create unparalleled value. Jefferson is more than 65,000 people strong, dedicated to providing the highest-quality, compassionate clinical care for patients; making our communities healthier and stronger; preparing tomorrow's professional leaders for 21st-century careers; and creating new knowledge through basic/programmatic, clinical and applied research. Thomas Jefferson University, home of Sidney Kimmel Medical College, Jefferson College of Nursing, and the Kanbar College of Design, Engineering and Commerce, dates back to 1824 and today comprises 10 colleges and three schools offering 200+ undergraduate and graduate programs to more than 8,300 students. Jefferson Health, nationally ranked as one of the top 15 not-for-profit health care systems in the country and the largest provider in the Philadelphia and Lehigh Valley areas, serves patients through millions of encounters each year at 32 hospitals campuses and more than 700 outpatient and urgent care locations throughout the region. Jefferson Health Plans is a not-for-profit managed health care organization providing a broad range of health coverage options in Pennsylvania and New Jersey for more than 35 years. Jefferson is committed to providing equal educa­tional and employment opportunities for all persons without regard to age, race, color, religion, creed, sexual orientation, gender, gender identity, marital status, pregnancy, national origin, ancestry, citizenship, military status, veteran status, handicap or disability or any other protected group or status. Benefits Jefferson offers a comprehensive package of benefits for full-time and part-time colleagues, including medical (including prescription), supplemental insurance, dental, vision, life and AD&D insurance, short- and long-term disability, flexible spending accounts, retirement plans, tuition assistance, as well as voluntary benefits, which provide colleagues with access to group rates on insurance and discounts. Colleagues have access to tuition discounts at Thomas Jefferson University after one year of full time service or two years of part time service. All colleagues, including those who work less than part-time (including per diem colleagues, adjunct faculty, and Jeff Temps), have access to medical (including prescription) insurance. For more benefits information, please click here