Receptionist at Jeffer Mangels & Mitchell LLP in Irvine, CA

Summary: Jeffer Mangels & Mitchell LLP (JMM) is a results-driven law firm with a relentless focus on client satisfaction. JMM is seeking a Receptionist to deliver essential front-of-house and administrative support, serving as the first point of contact for clients and visitors while ensuring the smooth day-to-day operations of the Service Center. Responsibilities: - Harness your communication and customer service skills to warmly greet clients and visitors, answer and route incoming calls, and manage incoming and outgoing facsimiles - Collaborate with attorneys, legal assistants, and administrative team members to provide reliable support across a range of tasks as needed - Apply your organizational skills to schedule and maintain meeting rooms, coordinate food orders for meetings, and serve coffee and beverages to guests - Employ your attention to detail to scan, print, photocopy, velobind, and profile legal documents with accuracy and efficiency - Utilize your initiative to maintain the lobby, meeting rooms, kitchen, and employee lounge, ensuring a professional and welcoming environment at all times - Exercise strong coordination skills to order and stock office and kitchen supplies, maintain office equipment, and call for service as needed - Manage the logging and distribution of deliveries and mail, process outgoing mail and overnight deliveries, and track attorney messenger service requests - Engage with peers and other administrative teams to organize documents in binders and assist with overflow work and miscellaneous tasks as needed - Ability to lift and transport moderate to heavy materials as required Required Qualifications: - High school diploma required - Minimum one year of experience in an office support role is required Required Skills: Document Scanning, Document Printing, Photocopying, Legal Document Profiling, Office Equipment Maintenance, Mail Processing Benefits: The Firm will provide ongoing professional development opportunities to ensure the Office Assistant/Receptionist has the skills and tools to succeed.