Executive Assistant at iRocket in Hauppauge, NY

iRocket is pioneering fully autonomous, fully reusable small launch vehicles to provide responsive, cost-effective access to space. Our team operates at the cutting edge of aerospace innovation, combining advanced propulsion, reusable systems, and sustainable propellants to transform launch operations.

The Role:

We are seeking an experienced Executive Assistant to provide high-level support to our senior executives. The ideal candidate is a proactive problem-solver with exceptional organizational skills, who thrives in a fast-paced, dynamic environment and can manage complex schedules, projects, and communications with discretion. You will report directly to the Executive Team and be a key partner in ensuring organizational effectiveness and executive productivity.

• Executive Time Management: Strategically manage and prioritize schedules to align with company goals and executive priorities

• Relationship Management: Cultivate and maintain effective relationships with internal and external partners, fostering collaboration and clear communication

• Planning and Execution: Oversee tasks and ensure accountability for completion of key deliverables

• Meeting Coordination: Prepare agendas, manage logistics, take comprehensive notes, and follow up on action items to maximize meeting productivity

• Process and Systems Management: Develop workflows and systems to enhance efficiency and streamline operations

• Information Consolidation: Gather, organize, and summarize large amounts of information to support decision-making

• Complex Scheduling and Calendar Management: Provide flexible, dynamic scheduling support for multiple executives

• Project and Event Management: Manage projects and occasional strategic executive-level events, including budgeting, vendors, and post-event surveys

• Preparation Support: Assist in preparation for meetings, presentations, and other commitments, including briefing materials, agendas, and itineraries

• Global Travel Management: Coordinate domestic and international travel logistics for executives

• Expense and Budget Management: Process travel expenses and reimbursements in a timely and accurate manner

• 8+ years of executive-level support experience, preferably in a fast-paced environment

• Possess a Bachelor's degree

• Experience managing complex calendars and global travel logistics

• Strong problem-solving skills and meticulous attention to detail

• Ability to thrive under pressure and adapt quickly in a dynamic environment

• Excellent judgment and discretion in handling sensitive information

• Event management experience, including budget oversight and vendor coordination

• Experience supporting multiple executives, managing diverse priorities and personalities

• Well-rounded, adaptable work style, ideally with startup or small company experience

• Strong organizational and prioritization skills

• Ability to manage multiple schedules, projects, and competing priorities with efficiency and professionalism

• Health Care Plan (Medical, Dental & Vision)

• Retirement Plan (401k, IRA)

• Life Insurance (Basic, Voluntary & AD&D)

• Paid Time Off (Vacation, Sick & Public Holidays)

• Family Leave (Maternity, Paternity)

• Short Term & Long Term Disability

• Wellness Resources