Health Related Social Need Program Coordinator at IRCO in Portland, OR

The Immigrant and Refugee Community Organization (IRCO) is a non-profit organization established in 1976 to serve immigrants, refugees, and the broader community in Portland, Oregon. Our mission is to welcome, serve and empower refugees, immigrants and people across cultures and generations to reach their full potential. Find out more at www.irco.org.

POSITION: Health Related Social Need Program Coordinator

JOB CLASS/GRADE: Coordinator 3/Specialist 4; Grade 5

WAGE: Starting at $62,655 per year based on experience

FLSA; EEO; WC: Exempt; Professional; 8864

LOCATIONS: IRCO Main Office, 10301 NE Glisan St Portland OR 97220,

Hybrid schedule (2 days on-site, 3 days remote)

FTE; FT/PT; STATUS: 1.0 FTE; Full-Time with Benefits; Regular

NUMBER OF POSITIONS: (1)

APPLY AT: www.irco.org

STATUS: Full-Time with Benefits

PROGRAM(S): Health and Wellness

SECTOR/DIVISION: Community Health & Wellness/Community Safety & Wellbeing

REQUIREMENTS: English fluency required, bilingual in any additional language

preferred. Must be able to pass extensive Background Check.

Program/Department Summary
The Community Health and Wellness sector provides services that support the physical, behavioral, and emotional health and wellbeing of individuals and communities. Our staff are certified Traditional Health Workers (such as Community Health Workers (CHW), Peer Support Specialists (PSS), and Doulas) who offer direct services such as healthcare and systems navigation, health insurance enrollment, physical and emotional health support, adjustment support, mental health resource navigation, and client-directed case management. We also engage in community outreach and physical and emotional health education via community workshops, psycho-education support groups, and by hosting monthly health clinics that provide dental services, health services, and community resource information.

Position Summary
The Health Related Social Needs (HRSN) Program Coordinator is responsible for coordinating the daily operations of IRCO’s Portland Metro HRSN Housing and Outreach and Engagement programs, including directly supervising a team of case managers who work with clients to provide rent and utility assistance, tenancy support, and resource navigation.

The HRSN Program Coordinator provides day-to-day supervision and mentoring of staff, administrative duties involved in rental and utility payments and reimbursement, and program oversight ensuring trauma-informed services reach community members. This position ensures staff have ongoing training and competence to provide referrals, direct services, and support to assist participants and provide accurate documentation of services as required.

This position works closely with the Community Health & Wellness Sector Manager and Coordinators team, program funders and community partners. The HRSN Program Coordinator successfully coordinates, implements, reports, and evaluates the program in their portfolio, as well as other projects as needed and assigned.

Essential Functions

• Possess and apply an impeccable degree of confidentiality and utilize knowledge of laws about confidentiality, disclosures, and releases of information to ensure program and staff compliance.
• With a fair degree of autonomy, coordinate implementation of the HRSN program, develop staff workplans, monitor caseloads and opening/closing of new cases, monitor expenses, monitor ongoing program eligibility (Oregon Health Plan enrollment), review and submit invoices, track deliverables and prepare reports and communicate with funders as needed.
• Supervise a team of case managers; hold regular case conferences and utilize problem-solving skills and program expertise to support and grow staff; provide staff with backup during absences or difficult client situations.
• Implement a participant-centered, trauma-informed model to lead staff in assisting clients to attain their long-term housing goals.
• Ensure confidential participant records are recorded and maintained.
• Ensure proper service delivery documentation and case notes are completed to award or invoicing standards.
• Approve and process requests for rental and utility assistance ensuring all funder and IRCO requirements for payment requests are followed; all program required financial tracking is completed and to work closely with IRCO’s Finance team on all financial matters.
• Onboard staff; lead performance evaluations in alignment with agency practices; ensure consistent interpretation of IRCO policies and internal guidelines; make recommendations to Community Health & Wellness Sector Manager on hiring and disciplinary actions when needed.
• Foster a supportive, positive, and accountable work environment.
• Regularly review participant files and service records, ensure data entry, case notes, updates, reports, timesheets and all other administrative tasks are completed accurately within given timelines.
• Periodically update protocols and procedures, with guidance from Community Health & Wellness Sector Manager and other teams.
• Research and share relevant trainings and professional development opportunities for HRSN staff and maintain up-to-date community resources and referral information to support client services.
• Build relationships with other IRCO programs and external service providers to ensure participants have access to appropriate, high-quality referrals.
• Participate in internal and external meetings as requested, with the goal of creating stronger connections for client services and advocating for client needs.
• Coordinate or conduct ongoing training of staff relevant to the HRSN program and their roles.
• As requested, prepare and conduct culturally and linguistically specific presentations on IRCO’s HRSN programs.
• Perform other duties and lead other projects as assigned.

Education & Experience

MINIMUM JOB SPECIFIC QUALIFICATIONS:

• Bachelor’s degree preferably in public health, social work, counseling, and/or human services related field.
• Minimum 2 years of experience working in social services, preferably in housing programs.

PREFERRED QUALIFICATIONS:

• Experience and knowledge of Oregon Medicaid programs or billing and the Health Related Social Need Waiver preferred.
• Experience and knowledge of housing programs and laws, tenant rights and housing systems preferred.
• Understanding of the social determinants and impacts of health and its intersections with violence, poverty, and homelessness.
• Understanding of Trauma-Informed Care and experience with reflective supervision.
• Must have knowledge and understanding of immigrant and refugee populations and challenges/dynamics; cultural awareness and sensitivity.
• Ability to cultivate strong working relationships with stakeholders, colleagues, and community members.
• An effective and compassionate communicator, both verbally and in writing, with excellent active listening skills to identify the needs and goals of our participants.
• Highly organized, self-directed, and with the capacity to multitask and pivot effectively; able to meet multiple and often competing deadlines.
• Strong analytical, problem solving, and decision-making skills.
• Able to respond to stressful situations balancing individual circumstances with organizational policies and program goals.
• Ability to write program reports that are accurate, clear, concise, and effectively convey program accomplishments.
• Strong skills in tracking outcomes/outputs; generating, reviewing, and/or analyzing reports.
• Strong skills and experience in tracking, reviewing and analyzing program expenses, processing program related payments and expense requests, and creating and managing complex budgets.
• Ability to pass an extensive background check.

Physical, Mental, & Environmental Requirements

• Hybrid setting job
• Physical: Positions at this level require some physical efforts or manual labor such as lifting, carrying or constant movement. Positions with regular responsibility for driving are to be placed at least at this level.
• Mental: There is an occasional need to assess risks as well as to make determinations about tasks and deadlines.
• Environment: This level has a work environment that is usually well protected, free from hazards or obstacles. There is little element of personal risk or hazard. Job conditions are usually comfortable, with only occasional issues, including, temperature change.
• Schedule: The work schedule occasionally fluctuates based on organization or customer needs. This fluctuation may occur with or without prior notice.

Supervisory Responsibilities

Positions at this level are normally responsible for a full range of supervisory responsibilities including hiring and terminations, but require Department Manager approval.

What We Offer

IRCO is a very employee-friendly workplace and offers great benefit packages to our staff:

• Many flexible working arrangements and schedule
• Amazing opportunity to work with people who come from all over the world
• Work that helps your community
• 3 to 6 weeks of PTO per year
• 401k match of over 100% on first 5%, immediate vesting
• 3% match for student loans or college savings
• 12 Paid Holidays and 1 Floating Holiday
• Medical & Dental insurance options with 90% coverage for employee AND Families, no deductibles
• Employer Paid Life, Short term, and Long-term Disability Insurance
• Flexible spending accounts

Required Engagement

Engage fully in recommended professional development, as well as other assigned or required training activities. This engagement can also include participation in optional activities that embrace IRCO’s mission, vision, and values-based initiatives.

How To Apply

1. Complete the IRCO application in our Careers Portal: IRCO Application for Employment.
2. Upload your resume and cover letter addressing your qualifications for this position IRCO Careers.
3. For questions about this position, please email jobs@irco.org

Please note that physical applications are accessible from IRCO’s main office, 10301 NE Glisan, Portland, OR 97220. Due to the high volume of applications received, we will not be able to contact applicants or return calls regarding applications. Complete applications should include a cover letter, resume, and IRCO application.

IRCO is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any characteristics protected by State and Federal law. We will make reasonable accommodations to meet our obligations under the Americans with Disabilities Act (ADA) and state disability laws.