Executive Assistant at InterSystems in Chile, Chile

Executive Assistant to Country Manager

Location: Ciudad Empresarial, Huechuraba, Región Metropolitana (on-site)

The Executive Assistant will provide comprehensive executive and administrative support to the Country Manager and other C-Level executives in Santiago, Chile. The position requires a highly organised, proactive, and service-oriented individual with excellent communication skills, strong business judgement, and the ability to manage multiple priorities in a fast-paced international environment.

The successful candidate will play a key role in ensuring smooth day-to-day operations, managing complex schedules and executive priorities, coordinating business activities, and supporting internal and external stakeholder engagement with professionalism, discretion, and attention to detail.

Key Responsibilities:

• Manage dynamic calendars for the Country Manager and designated executives, including meetings, appointments, and strategic business activities.
• Coordinate internal and external meetings, including agenda preparation, logistics, briefing materials, and follow-up on action items.
• Act as a liaison between executives and internal/external stakeholders, ensuring effective communication and timely follow-up.
• Screen, prioritise, and manage correspondence, emails, calls, and requests with a high level of professionalism and confidentiality.
• Prepare presentations, reports, meeting materials, and executive documentation as required.
• Coordinate domestic and international travel arrangements, including flights, accommodation, transportation, visas, itineraries, and travel documentation.
• Manage travel-related changes and logistical issues efficiently and proactively.
• Coordinate logistics and support for visiting executives, leadership meetings, customer meetings, and company events.
• Provide support for conferences, workshops, off-site meetings, and internal corporate activities.
• Take meeting minutes when required and ensure appropriate follow-up on key actions and deliverables.
• Draft, proofread, and review professional communications and documentation in English and Spanish.
• Maintain accurate records, filing systems, and confidential documentation with the highest level of discretion.
• Support expense reporting, invoice coordination, purchase orders, and other administrative processes as required.
• Collaborate closely with cross-functional teams including HR, Finance, IT, Facilities, Sales, and Regional/Global teams.
• Support internal communications, operational coordination, and administrative process improvements.
• Provide flexible support on ad-hoc projects and business priorities as assigned.

Qualifications:

• 5+ years of experience supporting senior leadership or C-Level executives in multinational or fast-paced corporate environments.
• Advanced bilingual proficiency in English and Spanish, both written and spoken.
• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and collaboration tools such as Teams, Zoom, and SharePoint.
• Experience coordinating complex travel arrangements, executive meetings, and corporate events.
• Excellent organisational, prioritisation, and time management skills, with the ability to manage multiple responsibilities simultaneously.
• Excellent interpersonal and communication skills, with the ability to interact effectively with all levels of the organisation.
• Ability to work under pressure and respond effectively to changing priorities.

Key Competencies:

• Proactive mindset with the ability to anticipate executive and business needs.
• Strong attention to detail and excellent organisational skills.
• High level of professionalism, discretion, and confidentiality.
• Strong problem-solving skills with a proactive and adaptable approach.
• High emotional intelligence and ability to build effective working relationships across teams and organisational levels.
• Strong team player with a collaborative mindset and positive approach to teamwork.
• Strong cultural awareness and adaptability within international environments.

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Esta oferta se enmarca en la Ley N°21.015 de Inclusión Laboral de Personas con Discapacidad. InterSystems promueve la igualdad de oportunidades y la no discriminación en todos sus procesos de reclutamiento y selección, asegurando procesos inclusivos y accesibles, en conformidad con la normativa laboral vigente en Chile.

About InterSystems

InterSystems, a creative data technology provider, delivers a unified foundation for next-generation applications for healthcare, finance, manufacturing, and supply chain customers in more than 80 countries. Our data platforms solve interoperability, speed, and scalability problems for large organizations around the globe to unlock the power of data and allow people to perceive data in imaginative ways. Established in 1978, InterSystems is committed to excellence through its 24×7 support for customers and partners around the world. Privately held and headquartered in Boston, Massachusetts, InterSystems has 38 offices in 28 countries worldwide. For more information, please visit InterSystems.com.

AI Disclaimer

InterSystems may use AI tools for its internal operations including administrative tasks during recruitment (e.g., organizing candidate information). InterSystems’ approach to AI is guided by the InterSystems Responsible AI Guidelines. AI is not used to make or influence hiring decisions. All decisions are made by InterSystems employees.

Candidates may use AI for CV or interview preparation, provided materials are truthful and reflect their own experience. AI tools and third-party transcription services must not be used during interviews or assessments.