Project Assistant (Labour Mobility) at International… · Beirut

Project Assistant (Labour Mobility)

Location: Beirut, Lebanon

Introduction

Established in 1951, IOM is a Related Organization of the United Nations and the leading UN agency in the field of migration. Working closely with governmental, intergovernmental and non-governmental partners, IOM promotes humane and orderly migration for the benefit of all. It saves lives and protects people on the move, drives solutions to displacement, and facilitates pathways for regular migration, while providing services and advice to governments and migrants.

IOM is committed to fostering a respectful, inclusive and supportive workplace where all employees can thrive professionally and feel valued. By creating such an environment, IOM aims to better harness the full potential of migration and strengthen its support to people on the move.

IOM invites candidates from diverse backgrounds to apply and provides reasonable accommodation throughout the recruitment process when required. Learn more about IOM’s workplace culture at IOM workplace culture | International Organization for Migration

Applications are welcome from internal and external candidates. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process. For the purpose of this vacancy, internal and internal-equivalent candidates are considered as first-tier candidates.

Organizational Context and Scope

In Lebanon, IOM’s Labour Mobility Unit leads projects and provides thematic oversight related to labour mobility and labour migration governance. Current projects include Abeona, funded by the Government of Italy, and DAR, funded by the European Union, both of which aim to upskill Syrians in Lebanon and facilitate their access to employment opportunities in destination countries through four integrated pillars of intervention: (1) skills development, including language and vocational training; (2) employer engagement and job matching; (3) migration planning; and (4) post-arrival assistance and integration support. Looking ahead, IOM seeks to expand labour mobility programming to include other refugee populations in Lebanon, as well as circular labour mobility opportunities for Lebanese nationals.

​Under the overall supervision of the Head of Programmes in Beirut, Lebanon, and direct supervision of the Programme Officer (Labour Mobility), and in collaboration with relevant units in the Lebanon country office and other country offices in destination countries, the successful candidate will be responsible and accountable for leading candidate outreach and skills profiling activities for IOM’s labour mobility projects. This includes contributing to the development of candidate outreach strategies, creating and managing referral mechanisms and data collection systems, developing and facilitating informational webinars, conducting candidate assessment calls, tracking candidate participation in programme activities, analyzing and preparing snapshots of candidate data as requested by employers and other stakeholders, and training others on candidate outreach and profiling procedures, among other activities.

1. Assist in the implementation and monitoring of project activities.

2. Retrieve, compile, summarise, and present information/data on specific project topics.
3. In coordination with the Programme Officer (Labour Mobility), monitor budget by verifying availability of funds, obtaining necessary approval and updating budget-related information.
4. Support administrative coordination of project implementation, involving liaison with diverse organisational units and external parties to initiate requests, obtain necessary clearances, process and follow-up on administrative actions, etc.
5. Draft status reports, identify shortfalls in delivery and bring them to the attention of supervisor.
6. Draft correspondence, reports, briefing notes, graphics, statistical tables, presentations and other forms of documentation.
7. Organise meetings, workshops and training sessions.
8. Respond to general information requests and inquiries. Set up and maintain files/records.
9. Perform such other relevant duties as maybe assigned.

Required Qualifications and Experience

Education

• Bachelor’s degree in Political or Social Sciences, International Relations, Development Studies, Migration Studies, Human Rights, Law, or related fields from an accredited academic institution with two years of relevant professional experience; or,

• High School diploma with four years of relevant professional experience.

Accredited Universities are those listed in the UNESCO World Higher Education Database.

Experience

• Experience in liaising with governmental authorities, national/international institutions, United Nations agencies and non-governmental organisations;

• Experience in working with migrants, refugees, internally displaced persons, victims of trafficking and other vulnerable groups; and,

• Prior work experience with international humanitarian organisations, non-government or government institutions/organisation in a multi-cultural setting is an advantage.

Skills

• In depth knowledge of the Lebanese context, including challenges faced by Syrians, refugees, migrants, internally displaced persons (IDPs), and vulnerable Lebanese.

• Knowledge of complementary pathways, including labour and education pathways.

• Excellent communication skills, especially with beneficiaries, including ability to convey information clearly, build rapport, and foster trust and collaboration.

• Strong data collection, management, analysis, and visualization skills; knowledge of database management.

• Highly organized with attention to detail.

Languages

All IOM staff members in all categories are required to be fluent in one of the IOM's official languages (English, French, Spanish).

For this position, fluency in English and Arabic is required (oral and written).

Working knowledge of French is desirable.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Required Competencies

IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.

Values - all IOM staff members must abide by and demonstrate these five values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators Level 1

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators Level 2, if with direct reports

• Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential.
• Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.
• Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.
• Strategic thinking and vision: Works strategically to realize the Organization’s goals and communicates a clear strategic direction.
• Humility: Leads with humility and shows openness to acknowledging own shortcomings.

Notes

Please refer to this link for guidance on IOM Job Category.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, security clearances.

IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.

IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.

IOM only accepts duly completed applications submitted through the IOM e-Recruitment system (for internal candidates link here). The online tool also allows candidates to track the status of their application.

No late applications will be accepted. Only shortlisted candidates will be contacted.

For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies