International Organization for Migration→

Finance Intern at International… · Tunis

InternshipOn-siteTunis, Tunisia

Job Description

Finance Intern

Location: Tunis, Tunisia

Introduction

Established in 1951, IOM is a Related Organization of the United Nations and the leading UN agency in the field of migration. Working closely with governmental, intergovernmental and non-governmental partners, IOM promotes humane and orderly migration for the benefit of all. It saves lives and protects people on the move, drives solutions to displacement, and facilitates pathways for regular migration, while providing services and advice to governments and migrants.

IOM is committed to fostering a respectful, inclusive and supportive workplace where all employees can thrive professionally and feel valued. By creating such an environment, IOM aims to better harness the full potential of migration and strengthen its support to people on the move.

IOM invites candidates from diverse backgrounds to apply and provides reasonable accommodation throughout the recruitment process when required. Learn more about IOM’s workplace culture at IOM workplace culture | International Organization for Migration

The Internship Programme aims at attracting talented students and graduates who have a specific interest in, or whose studies have covered, areas relevant to IOM programmes and activities. Interns must be between 20 and 36 years old and should have less than two years of relevant working experience.

In general, the Internship Programme aims at attracting talented students and graduates who:

a) have a specific interest in, or whose studies have covered, areas relevant to IOM programmes and activities;

b) are holding a scholarship for internship placements in international organizations and/or for whom internship is required to complete their studies; or

c) are sponsored by governmental/non governmental institutions and/or academia to work in specific areas relevant to both IOM and the sponsor.

d) are either enrolled in the final academic year of a first university degree programme (minimum Bachelor’s level or equivalent) or have graduated in the last 12 months.

e) are between 20 and 36 years of age.

Background Information

Review, sort and classify assigned Finance records covering the past seven years to support an orderly and complete archive.
Organize physical and electronic records using the filing structure and naming conventions provided by the Finance Unit.
Maintain an archive inventory or tracker to improve document traceability and retrieval.
Check assigned files for missing, incomplete, duplicated or incorrectly filed documentation and refer identified issues to the responsible Finance colleague.
Prepare and label archive boxes and folders and support the orderly placement of records in the designated storage area.
Handle financial information with due confidentiality and care and follow applicable records-retention and information-management requirements.
Provide basic administrative and operational support to the Finance Unit, as assigned and consistent with the internship learning objectives.
Perform other related duties as assigned by the supervisor.

Supervision

Under the overall supervision of the National Resource Management Officer and with day-to-day technical guidance from the Finance Assistant, the Intern will support the post-relocation review, classification, organization and maintenance of Finance records in line with applicable IOM document retention requirements.

Training Components and Learning Elements

The Intern will gain experience in working in an international multicultural environment, within the United Nations system.
By the end of the six-month internship, review, classify and organize the assigned portion of seven years of Finance records in accordance with the filing plan agreed with the supervisor.
Maintain an accurate archive inventory for all assigned records, enabling documents to be traced and retrieved using the agreed reference information.
Apply document-quality checks to assigned files and record identified gaps, duplicates or misfiling for follow-up by the responsible Finance colleague.
Demonstrate practical understanding of Finance supporting documentation, records retention, confidentiality and basic internal-control principles.
Strengthen professional competencies in attention to detail, organization, communication, teamwork and time management through timely completion of assigned archive tasks and application of supervisory feedback.
Gain experience working in an international and multicultural environment within the United Nations system and access relevant online learning available to IOM personnel.

Required Qualifications and Experience

Education

Be enrolled in the final academic year of a first university degree programme (minimum Bachelor’s level or equivalent), or in a Master’s degree or higher, in finance, accounting, business administration, records management or a related field; or
Have graduated with a university degree in one of the above fields and, if selected, commence the internship within one year of graduation.

Experience

Experience gained through academic work, volunteering or employment in filing, document management, finance, accounting or administrative support is an advantage.
Experience using Microsoft Word and Excel and maintaining basic inventories, trackers or structured records is an advantage.
Experience producing accurate outputs within agreed deadlines is an advantage.

Skills

Strong organizational skills and attention to detail.
Ability to handle confidential information responsibly.
Ability to work methodically with a significant volume of documentation.
Basic spreadsheet, data-entry and document-management skills.
Ability to work effectively in a team and communicate clearly.

Languages

REQUIRED

For this internship, fluency in English, French is required (oral and written).

Fluency in Arabic is an advantage.[SA1]

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Required Competencies

IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.

Values - all IOM staff members must abide by and demonstrate these five values:

Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
Courage: Demonstrates willingness to take a stand on issues of importance.
Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators

Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Notes

Depending on experience and location, interns are granted a small monthly stipend to help offset costs. Interns benefiting from an internship allowance or scholarship granted by their university or other sponsoring body that includes financial remuneration or credits for coursework will not be eligible for the stipend.

IOM covers Interns against occupational accidents and illnesses under the Compensation Plan (CP), free of charge, for the duration of the internship. IOM does not provide evacuation or medical insurance for reasons related to non-occupational accidents and illnesses. Interns are responsible for their own medical insurance for non-occupational accident or illness and will be required to provide written proof of such coverage before commencing work.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, security clearances.

IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.

IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.

IOM only accepts duly completed applications submitted through the IOM e-Recruitment system (for internal candidates link here). The online tool also allows candidates to track the status of their application.

No late applications will be accepted. Only shortlisted candidates will be contacted.

For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies